Scope
Description
1. Chelmsford City Council is procuring Election Printing and Electoral Registration Printing as per the specification documents.
2. Contract term - Chelmsford City Council propose to enter into a Contract with the winning Tenderer for a period of 3 years with the option of 2 individual 1 year extensions (i.e. 3+1+1 years)
3. Value of the contract - The Council have estimated the contract value to be approximately £250,000 per annum, depending on the election schedule and this is not a commitment to spend.
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Total value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 9 February 2026 to 6 February 2029
- Possible extension to 6 February 2031
- 4 years, 11 months, 26 days
Description of possible extension:
Two additional extensions of one year each
Main procurement category
Services
CPV classifications
- 22000000 - Printed matter and related products
- 64000000 - Postal and telecommunications services
Contract locations
- UKH3 - Essex
Submission
Enquiry deadline
22 July 2025, 12:00pm
Tender submission deadline
4 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Method Statement Scores | Quality | 70% |
| Bid Back Financial Cost | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Appendix G Bid Back Financial Appendix v3 16th June 2025.xlsx
PA23_Procurement_Specific_Questionnaire - electoral printing- Chelmsford City Council_ CLEAN.docx
Appendix D Electoral Printing and Mailing Services Agreement (1.5).doc
Electoral Services ITT v4 16th June 2025.docx
Contracting authority
Chelmsford City Council
- Public Procurement Organisation Number: PYRZ-1467-WNJW
Duke Street, Chelmsford
Chelmsford
CM1 1JE
United Kingdom
Region: UKH36 - Heart of Essex
Organisation type: Public authority - sub-central government