Section one: Contracting authority/entity
one.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
https://forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Silvan House Cleaning & Security Services
Reference number
690_0437
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Extension of the Silvan House Cleaning and Security services contract by 12 months, until 30th September 2023, with an optional 6 month extension period.
The scope of the Contract remains as awarded.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £234,500
two.2) Description
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
- 90919200 - Office cleaning services
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Silvan House, 231 Corstorphine Road, Edinburgh, EH12 7AT
two.2.4) Description of the procurement
This is a Voluntary Ex Ante Transparency (VEAT) Notice to extend the current Silvan House Cleaning and Security Services contract by 12 months (until 29th August 2023) with an optional 6 month extension period, to ensure that the business critical need for cleaning and security services is met. The need for this variation has been brought about by the unexpected extension of the requirement for cleaning and security staff at Silvan House.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The need for this variation has been brought about by the unexpected extension of the requirement for cleaning and security staff, at Silvan House and the responsibility for its facilities management was due to be adopted by Scottish Government in September 2022 (as the largest tenant in the building) when the lease of the building was due to be renewed for a further 10 years. However, Ministers rejected the business case for renewing a commercial lease and instead agreed a temporary extension of one year. Therefore, the responsibility for facilities management at Silvan House remains with FLS.
The total contract value is inclusive of the optional 6 month extension.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
690_0437
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
7 November 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Mitie
The Shard 32 London Bridge Street, 32 London Bridge Street
London
SE1 9SG
Telephone
+44 03306780710
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £234,500
Section six. Complementary information
six.3) Additional information
(SC Ref:712732)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom