Scope
Reference
99854
Description
Service to meet these outcomes: To ensure children and young people are aware of their rights and have access to advocacy when required. To also ensure young people are aware of their rights and have access to independent advocacy, information, advice and support in relation to children and young people (up to age 25 where an EHC Plan is in place) with SEN and Disabilities. There is a Bidder's Question and Answer session during the tender period on Friday 20th June, 11-12noon (Microsoft Teams) - no need to book, details are in the Tender Instructions pack in Section 1. Just click the link and join to ask your questions.
Total value (estimated)
- £1,119,545 excluding VAT
- £1,119,545 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 1 October 2028
- Possible extension to 1 October 2030
- 5 years, 1 day
Description of possible extension:
Up to 24 months extension in any combination
Main procurement category
Services
CPV classifications
- 85312310 - Guidance services
- 85312000 - Social work services without accommodation
- 85312300 - Guidance and counselling services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
This is all covered within the Conditions of Participation document in the tender. We are not evaluating this as a separate stage of the tender or using it to limit the market.
Technical ability conditions of participation
This is all covered within the Conditions of Participation document in the tender. We are not evaluating this as a separate stage of the tender or using it to limit the market.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
23 June 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
2 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 April 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality Section | The tender as a whole is scored on a quality/price combined basis, with minimum threshold of 70% quality. Weighting is 70/30. The Quality section is made up of an initial stage of 5 method statement... |
Quality | 70% |
| Price | The tender as a whole is scored on a quality/price combined basis, with minimum threshold of 70% quality. Weighting is 70/30. Price will be scored, with a weighting of 30% |
Price | 30% |
Other information
Payment terms
Payments made quarterly in arrears by invoice. Faster payments also available - payment within 10 days - upon offer of a discount.
Description of risks to contract performance
Service is delivered on a 'demand led' basis, therefore we will need to work together to manage demand within the budget. Service delivery is also dependent on on-going sufficient staffing. Through mobilisation and contract management processes, we will work with the supplier on delivery of all areas of the specification. We are testing a new model where it is hoped out of area casework can be covered by providers working in those local areas; this may take some time to put arrangements in place. While we are not expecting any changes to legislation in this area, if there were, this would affect contract delivery.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Competitive flexible procedure description
All tenderers will first have their Method Statement Questions 1-5 evaluated. If they score 70% or above, then they will be invited to a Children and Young Person's panel to give a presentation. Overall quality score of 70% or above minimum across all stages required.
Reduced tendering period
Yes
Light touch contract - no minimum
Contracting authority
Leeds City Council
- Public Procurement Organisation Number: PJYG-6658-PPMY
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
United Kingdom
Contact name: Gwendolyn Wagner-Adair
Telephone: +44 01133783917
Email: Gwendolyn.WagnerAdair@leeds.gov.uk
Website: https://www.leeds.gov.uk/
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government