Section one: Contracting authority
one.1) Name and addresses
Communities and Housing Investment Consortium Limited
Ark Central, 84 Spencer Street
Birmingham,
B18 6DS
Telephone
+44 1217599990
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://app.panacea-software.com/chic/Login.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://app.panacea-software.com/chic/Login.aspx
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CHIC Grounds Maintenance - Dynamic Purchasing System [DPS]
Reference number
DPS-005
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
CHIC publishes this Notice of an Amendment to be made to the DPS in pursuance of the original Notice 2017/S 207-428123 published in OJEU on the 18th August 2017, extending the DPS until 19th November 2027. All other details relating to this DPS remain unchanged.
The change comprises extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can amend (extend, shorten, terminate or re-procure) the DPS.
This DPS remains accessible by members of CHIC to all UK public-sector bodies (potential members) including (but not limited to):
• Housing Associations
• Local Authorities and Government Departments
• Registered Charities
• NHS and Health and Social Care Groups
• Emergency Services
• Schools and Academies/Colleges and Universities
• Libraries and Museums
, including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Grounds Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
Grounds maintenance services to include (but not limited to) grass cutting (drop/collect/mulch), pathway de-weeding and clearance (cuttings removal), pathway cleaning (moss and algae clearance), shrub pruning, bed clearance and soil turning, raised bed clearance and soil turning.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £16,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
CHIC Ltd are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboricultural Works
Lot No
2
two.2.2) Additional CPV code(s)
- 03452000 - Trees
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
CHIC members will be responsible for a wide range of trees, trees which require a combination of routine maintenance of established trees and reactive tree works. The volume of planned tree works is to be determined and will vary from routine tree work to tree planting. In addition, the service provider will also be required to provide an urgent call out service which will need to be available 7 days per week, 24 hours per day. The service provider may also be asked to keep accurate records of site specific arboricultural works.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
CHIC Ltd are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Site Surveying
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
CHIC members will may require site surveying, using latest technology, to include (but not limited to) GPS mapping, to determine accurate site layout, and site content. Content may include the location and identification of grassed areas, boarders, raised orders, shrubs and trees, which require maintenance by service providers in Lot 1 of this DPS.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2017/S 207-428123
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 November 2027
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
CHIC Ltd (the authority) considers that this DPS may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for in specific contracts.
Registered Providers who may become members of CHIC, may include any suppliers the contracting authority considers the contract may be suitable, including economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for in the procurement.
Registered Providers who may become members of CHIC may include any of those listed in the list of Registered Providers at the time of Call Off from the DPS: https://www.gov.uk/government/publications/current-registeredproviders-of-social-housing
All other potential members who may Call Off from the DPS, see link below: UK Government: Departments, Agencies and Public Bodies: https://www.gov.uk/government/organisations
For the avoidance of doubt, all other organisations listed in Schedule 1 to the Public Contracts Regulations 2015 shall be entitled to access this DPS (list not exhaustive) :
http://www.legislation.gov.uk/ uksi/2015/102/schedule/1/made
Local Authorities England: http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1
Local Authorities Wales: http://gov.wales/topics/localgovernment/?skip=1&lang=en
Joint Authorities established under Part IV of the Local Government Act 1985; Body's corporate established pursuant to an order under Section 67 of the Local Government Act 1985;
NDPBs: https://www.gov.uk/ government/publications/non-departmental-public-bodies-2010-2011
Educational Establishments maintained by the Department for Education, Universities and Colleges but Not Independent Schools: https://www.gov.uk/government/organisations/department-foreducation
Police Forces in the United Kingdom: https://www.police.uk/forces/
Citizens Advice: http://www.citizensadvice.org.uk/index/aboutus/citizens_advice_offices.htm
Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities: http://gov.wales/?skip=1&lang=en NHS Wales: http://www.wales.nhs.uk/ourservices/directory
NHS Wales GP Practices: http://www.wales.nhs.uk/ourservices/directory
six.4) Procedures for review
six.4.1) Review body
The High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom