Section one: Contracting authority
one.1) Name and addresses
Hexagon Housing Association
130–136 Sydenham Road
Sydenham
SE26 5JY
Contact
Procurement
Country
United Kingdom
NUTS code
UKI44 - Lewisham and Southwark
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
Orpington
BR6 0JA
Contact
Procurement Team
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hexagon Cleaning and Grounds Maintenance Services
two.1.2) Main CPV code
- 71315000 - Building services
two.1.3) Type of contract
Services
two.1.4) Short description
The delivery of Cleaning and Grounds Maintenance Services to schemes and estates owned and managed by Hexagon Housing Association. Lot 1 is Cleaning Services with estimated annual value of 375,000.00 GBP. Lot 2 is Grounds Maintenance Services with estimated annual value of 475,000.00 GBP. It is intended the contracts will commence in September 2023, and
subject to annual reviews by Hexagon Housing Association, run for a period of five years with the option for renewal for an extension of up to a further three years. The maximum duration of the contract is therefore eight years. The total contract value within this notice is therefore subject to review and is not guaranteed. The total contract is also subject to inflation.
two.1.5) Estimated total value
Value excluding VAT: £6,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Cleaning Services
Lot No
1
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI44 - Lewisham and Southwark
Main site or place of performance
Schemes and properties owned and managed by Hexagon Housing Association.
two.2.4) Description of the procurement
- Routine cleaning and some window cleaning services to internal and external communal areas of schemes including schemes housing elderly customers, supported housing and those in need of extra support.
- Reactive cleaning services to internal and external communal areas of schemes
- Other site-based tasks which may be carried out on a routine or reactive basis
- The removal of litter, fly tipping and bulk refuse.
two.2.5) Award criteria
Quality criterion - Name: Technical submission / Weighting: 40
Quality criterion - Name: Interview / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is intended that the contract will commence in September 2023, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Hexagon Housing, for an extension of up to a further three years. The maximum duration of the contract is therefore eight years. The total contract value in this notice is subject to review and therefore not guaranteed.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds Maintenance Services
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKI44 - Lewisham and Southwark
Main site or place of performance
Schemes and sites owned and managed by Hexagon Housing Association
two.2.4) Description of the procurement
-Grass Cutting and Maintenance
-Edging
-Grass Reseeding / Turfing
-Supply of Planting Material, mainly shrubs and roses
-Shrub Maintenance
-Rose Maintenance
-Hedge Maintenance
-Litter Collection, Sweeping and Clearance of Debris
-Application of pesticides, as required and in accordance with the appropriate legislation
-Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification, reactive tree works
-Grounds maintenance tasks associated with the maintenance of children’s play areas
-Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs
two.2.5) Award criteria
Quality criterion - Name: Technical submission / Weighting: 40
Quality criterion - Name: Interview / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £3,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is intended that the contract will commence in September 2023, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Hexagon Housing, for an extension of up to a further three years. The maximum duration of the contract is therefore eight years. The total contract value in this notice is subject to review and therefore not guaranteed.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 January 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
21 February 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228008.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:228008)
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W22LL
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W22LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A2AS
Country
United Kingdom