Section one: Contracting authority
one.1) Name and addresses
Highcliffe School
Parkside, Highcliffe
Christchurch
BH23 4QD
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.highcliffe.school/
one.1) Name and addresses
Tanners Brook Primary school
Elmers Drive, Millbrook
Southampton
SO15 4PF
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ32 - Southampton
Internet address(es)
Main address
https://www.tannersbrookpri.org.uk/
one.1) Name and addresses
Portswood Primary School
Somerset Road
Southampton
SO17 3AA
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ32 - Southampton
Internet address(es)
Main address
http://www.portswoodpri.org.uk/
one.1) Name and addresses
The Purbeck School
Worgret Road
Wareham
BH20 4PF
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.purbeck.dorset.sch.uk/
one.1) Name and addresses
Sturminster Newton High School
Bath Road
Sturminster Newton
DT10 1DT
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
one.1) Name and addresses
The Blandford School
Milldown Road
Blandford Forum
DT11 7SQ
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://blandfordschool.org.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/tenders/UK-UK-Christchurch:-School-catering-services./BB325PRMS3
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dorset Cluster ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender comprises 4 secondary and 2 primary schools in Dorset.
Three schools are in the Hampshire, Isle of Wight, Southampton and Portsmouth Multi Academy Trust (HISP), plus three other secondary schools that are currently in a catering contract together
Schools included:
•HISP Trust - Highcliffe School
•HISP Trust - Tanners Brook Primary School
•HISP Trust - Portswood Primary School
•The Purbeck School
•Sturminster Newton High School
•The Blandford School
two.1.5) Estimated total value
Value excluding VAT: £5,700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
- UKJ32 - Southampton
Main site or place of performance
Dorset,Southampton
two.2.4) Description of the procurement
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities of the schools, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Schools would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from 1st August 2023 to 31st July 2026 with the option to extend for up to a further 2 years at the discretion of the clients. This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Schools for the duration of this contract.
The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days
.
The contract offered covers the scope for the provision of all catering services within the Schools, which currently includes a range of morning break, lunch, all hospitality and free issue requirements. Free School meals are to be charged with a margin attached and hospitality will be charged based on consumption and at net food cost.
Whilst the Schools prioritise value for money as a key objective of the Competitive Tender Process, it is not obliged to accept the lowest price.
The Schools expect the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Schools expect the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters
.
The Schools believe that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning.
As schools who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding funding improvements as part of the Contractor’s tender submission would be welcomed.
Contract value:
The value of the new contract is circa £1,140, 000 per annum, so £5,700,000 over the maximum 5-year term of this contract
Other notes:
•Please be advised that this contract will be let on a 3 + 2 years basis.
•Please be advised that the Schools have a minimum requirement for a contractor’s employers liability/ public liability and professional indemnity insurance of £10m
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m
•Please note that whilst the objective is to appoint one contractor for all schools, each school reserves the right to take their own appointment decision and each school reserves the right not to appoint as a result of this process.
•HISP is a growing Trust. Should any existing or new schools join the Trust and express an interest in joining this catering contract, they may do so at the discretion of the clients.
See SQ Document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2028
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 December 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
10 March 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Christchurch:-School-catering-services./BB325PRMS3
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/BB325PRMS3
GO Reference: GO-20221117-PRO-21480683
six.4) Procedures for review
six.4.1) Review body
Highcliffe School
Parkside, Highcliffe, Christchurch
Dorset
BH23 4QD
Country
United Kingdom