Section one: Contracting authority
one.1) Name and addresses
Highcliffe School
Parkside, Highcliffe
Christchurch
BH23 4QD
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.highcliffe.school/
one.1) Name and addresses
Tanners Brook Primary school
Elmers Drive, Millbrook
Southampton
SO15 4PF
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ32 - Southampton
Internet address(es)
Main address
https://www.tannersbrookpri.org.uk/
one.1) Name and addresses
Portswood Primary School
Somerset Road
Southampton
SO17 3AA
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ32 - Southampton
Internet address(es)
Main address
http://www.portswoodpri.org.uk/
one.1) Name and addresses
The Purbeck School
Worgret Road
Wareham
BH20 4PF
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.purbeck.dorset.sch.uk/
one.1) Name and addresses
Sturminster Newton High School
Bath Road
Sturminster Newton
DT10 1DT
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
one.1) Name and addresses
The Blandford School
Milldown Road
Blandford Forum
DT11 7SQ
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://blandfordschool.org.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dorset Cluster ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender comprises 4 secondary and 2 primary schools in Dorset. Three schools are in the Hampshire, Isle of Wight, Southampton and Portsmouth Multi Academy Trust (HISP), plus three other secondary schools that are currently in a catering contract together Schools included: •HISP Trust - Highcliffe School •HISP Trust - Tanners Brook Primary School •HISP Trust - Portswood Primary School •The Purbeck School •Sturminster Newton High School •The Blandford School
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,278,809
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
- UKJ32 - Southampton
Main site or place of performance
Dorset,Southampton
two.2.4) Description of the procurement
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities of the schools, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Schools would wish the successful contractor to review the current range of services offered and make recommendations accordingly. The contract being tendered is for three years in duration from 1st August 2023 to 31st July 2026 with the option to extend for up to a further 2 years at the discretion of the clients. This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Schools for the duration of this contract. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days . The contract offered covers the scope for the provision of all catering services within the Schools, which currently includes a range of morning break, lunch, all hospitality and free issue requirements. Free School meals are to be charged with a margin attached and hospitality will be charged based on consumption and at net food cost. Whilst the Schools prioritise value for money as a key objective of the Competitive Tender Process, it is not obliged to accept the lowest price. The Schools expect the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Schools expect the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters . The Schools believe that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. As schools who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding funding improvements as part of the Contractor’s tender submission would be welcomed. Contract value: The value of the new contract is circa £1,140, 000 per annum, so £5,700,000 over the maximum 5-year term of this contract Other notes: •Please be advised that this contract will be let on a 3 + 2 years basis. •Please be advised that the Schools have a minimum requirement for a contractor’s employers liability/ public liability and professional indemnity insurance of £10m •The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m •Please note that whilst the objective is to appoint one contractor for all schools, each school reserves the right to take their own appointment decision and each school reserves the right not to appoint as a result of this process. •HISP is a growing Trust. Should any existing or new schools join the Trust and express an interest in joining this catering contract, they may do so at the discretion of the clients. See SQ Document for more information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-032697
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 May 2023
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aspens Services Ltd
Ground Floor, Teme House Whittington Hall Whittington Road
Whittington
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
National registration number
06561073
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £5,700,000
Total value of the contract/lot: £3,278,809
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=796674149" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=796674149
GO Reference: GO-2023720-PRO-23454072
six.4) Procedures for review
six.4.1) Review body
Highcliffe School
Parkside, Highcliffe, Christchurch
Dorset
BH23 4QD
Country
United Kingdom