Section one: Contracting authority
one.1) Name and addresses
Coventry City Council
The Council House, Earl Street
Coventry
procurement.services@coventry.gov.uk
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/csw-jets
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
COV - Water Hygiene Service
Reference number
COV - 13836
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
two.1.5) Estimated total value
Value excluding VAT: £1,280,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 – Maintenance & Monitoring
Lot No
1
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
- 45232430 - Water-treatment work
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2024
This contract is subject to renewal
Yes
Description of renewals
option to extend - 3 x 12 months but no later than to 31/01/2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Water Hygiene Risk Assessments
Lot No
2
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
- 45232430 - Water-treatment work
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2024
This contract is subject to renewal
Yes
Description of renewals
option to extend - 3 x 12 months but no later than to 31/01/2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Reactive Repairs and Remedial Works
Lot No
3
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
- 45232430 - Water-treatment work
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2024
This contract is subject to renewal
Yes
Description of renewals
option to extend - 3 x 12 months but no later than to 31/01/2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
In the case of framework agreements, provide justification for any duration exceeding 4 years:
n/a
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 December 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Procurement Services
Coventry
Country
United Kingdom