Section one: Contracting authority
one.1) Name and addresses
Coventry City Council
The Council House, Earl Street
Coventry
procurement.services@coventry.gov.uk
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
COV - Water Hygiene Service
Reference number
COV - 13836
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,280,000
two.2) Description
two.2.1) Title
Lot 1 – Maintenance & Monitoring
Lot No
1
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
- 45232430 - Water-treatment work
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Water Hygiene Risk Assessments
Lot No
2
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
- 45232430 - Water-treatment work
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Reactive Repairs and Remedial Works
Lot No
3
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
- 45232430 - Water-treatment work
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-032692
Section five. Award of contract
Contract No
COV - 13836
Lot No
1
Title
Lot 1 - Maintenance and Monitoring
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 January 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GRAHAM Asset Management Ltd
Hillsborough
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £209,000
Total value of the contract/lot: £209,000
Section five. Award of contract
Contract No
COV - 13836
Lot No
2
Title
Lot 2 - Water Hygiene risk assessments
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 February 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
HSL Compliance Ltd
Ross-On-Wye
Country
United Kingdom
NUTS code
- UKG1 - Herefordshire, Worcestershire and Warwickshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
GRAHAM Asset Management Ltd
Hillsborough
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £100,000
Section five. Award of contract
Contract No
COV - 13836
Lot No
3
Title
Lot 3 - Reactive repairs and remedial works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 February 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
HSL Compliance Ltd
Ross-On-Wye
Country
United Kingdom
NUTS code
- UKG1 - Herefordshire, Worcestershire and Warwickshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
GRAHAM Asset Management Ltd
Hillsborough
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £188,000
Total value of the contract/lot: £188,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Procurement Services
Coventry
Country
United Kingdom