Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9-21 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
Region code
UKN06 - Belfast
Internet address(es)
Main address
Buyer's address
https://e-sourcingni.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for de-icing/gritting and outdoor maintenance services
Reference number
T2292
two.1.2) Main CPV code
- 90630000 - Ice-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
Belfast City Council ("the Council") has awarded a tender for de-icing/gritting and outdoor maintenance services
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,250,000
two.2) Description
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
- 90610000 - Street-cleaning and sweeping services
- 90620000 - Snow-clearing services
- 90640000 - Gully cleaning and emptying services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast
two.2.4) Description of the procurement
This Contract is for the provision of de-icing/ gritting services, snow clearance and other outdoor maintenance services across a number of Council locations.
two.2.5) Award criteria
Quality criterion - Name: Implementation and mobilisation plans / Weighting: 15%
Quality criterion - Name: Service delivery and performance management / Weighting: 20%
Quality criterion - Name: Achieving the contract objectives / Weighting: 10%
Quality criterion - Name: Social Value / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be effective from the date of award of Contract for an Initial period of two years.
The Council reserves the right to extend/renew the contract up to a further 3 years.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
Other outdoor maintenance services to support the Council’s in house operations teams (e.g. grounds/ landscape maintenance, roof and guttering cleaning, moss/weed control, site surveys, specialist powerwashing/ cleaning, event related clean up etc) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required.
Additional Premises not listed in Annexe 1/ Pricing Schedule. This may be in response to additional Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.
Temporary support for the Council’s in house operations to cover any shortfall in available resources.
Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
Major incident/ environmental incident that requires outdoor cleaning/ maintenance e.g. flooding incident.
Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated.
The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
The value in this contract notice includes for the potential of additional services to be added over the 5 year contract period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The total contract value indicated of £1.25m is the original estimate over a five year contract period and includes potential contract options. The successful tenderer price indicated later in this notice is a two year price used for evaluation purposes.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-020678
Section five. Award of contract
Contract No
T2292
Title
De-icing/gritting and outdoor maintenance services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 November 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Patterson Outdoor Cleaning Solutions Ltd
Lisburn
Country
United Kingdom
NUTS code
- UKN0E - Lisburn and Castlereagh
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,250,000
Total value of the contract/lot: £179,373
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Belfast
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Belfast City Council
Belfast
Country
United Kingdom