Section one: Contracting authority
one.1) Name and addresses
Office for Students
Westward House, Lime Kiln Close, Stoke Gifford
Bristol
BS34 8SR
procurement@officeforstudents.org.uk
Telephone
+44 1179317149
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://www.officeforstudents.org.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/respond/6JYCFCP272
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/respond/6JYCFCP272
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Portfolio, Project, Risk and Resource Management System(s)
Reference number
PRN1807
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.
This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:
Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1, 2 and 3 may be combined in any combination
two.2) Description
two.2.1) Title
Business Planning and Portfolio Reporting
Lot No
1
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.
This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:
Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possible extension of two periods of 12 months each, for a maximum of a further 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/6JYCFCP272
two.2) Description
two.2.1) Title
Project, Programme and Portfolio Management
Lot No
2
two.2.2) Additional CPV code(s)
- 48331000 - Project management software package
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.
This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:
Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possible extension of two periods of 12 months each, for a maximum of a further 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Corporate Risk Management
Lot No
3
two.2.2) Additional CPV code(s)
- 48400000 - Business transaction and personal business software package
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.
This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:
Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possible extension of two periods of 12 months each, for a maximum of a further 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Single system that meets requirements of all three other Lots
Lot No
4
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.
This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:
Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possible extension of two periods of 12 months each, for a maximum of a further 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 November 2024
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 November 2024
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6JYCFCP272
GO Reference: GO-20241010-PRO-28042689
six.4) Procedures for review
six.4.1) Review body
Office for Students
Westward House, Lime Kiln Close
Bristol
BS34 8SR
Telephone
+44 1179317149
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Office for Students
Westward House, Lime Kiln Close
Bristol
BS34 8SR
Telephone
+44 1179317149
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Office for Students
Westward House, Lime Kiln Close
Bristol
BS34 8SR
Telephone
+44 1179317149
Country
United Kingdom