Section one: Contracting authority
one.1) Name and addresses
Uttlesford District Council
Council Offices, London Road
Saffron Walden
CB11 4ER
Contact
Ben Glasson
Telephone
+44 1245606776
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
https://www.uttlesford.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Audio Visual System - UDC
Reference number
2023/UDC/AV
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Uttlesford District Council has a requirement for a modern and easy to use audio visual solution across two sites. The Council is asking for proposals from suppliers for a solution which covers the listed equipment and installation and as well as optional elements depending on costs budget. The Council has not provided the exact equipment required as the Council is looking for suppliers to offer potential solutions.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £491,761.62
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
Uttlesford District Council has a requirement for a modern and easy to use audio visual solution across two sites. The Council is asking for proposals from suppliers for a solution which covers the listed equipment below. Requirement: Saffron Walden – To replace the existing wireless microphones and charging stations. Upgrade the camera technology to provide ‘roaming’ ie zooming in to the person speaking. Little Canfield – To install one fixed LCD display in three of the four rooms. An additional two LCD displays on moveable trolleys. To supply wireless microphones and charging stations. To supply camera technology to provide ‘roaming’ ie zooming in to the person speaking, in the three meeting rooms. Combined – There are a number of additional requirements, subject to price To enable a single meeting to be held across the two sites To continue to link everything through ModGov to the Council’s YouTube channel. Casting the projected image to our Surface Pro laptops via the WiFi Annual onsite maintenance inspections of the equipment Live Meeting Monitoring to identify and fix problems including the provision of out of hours support. Equipment list - Wireless Microphones Charging station capacity Access Points Roaming Cameras 86" Large Format LCD Display fixed 86" Large Format LCD Display with trolley Wireless Microphones Charging station capacity Access Points Roaming Cameras 86" Large Format LCD Display fixed 86" Large Format LCD Display with trolley This was awarded through a mini competition through CCS Framework RM6225.
two.2.5) Award criteria
Quality criterion - Name: Proposal / Weighting: 20
Quality criterion - Name: Warranty / Weighting: 5
Quality criterion - Name: Logistics/delivery capabilities and installation timescales / Weighting: 10
Quality criterion - Name: Customer Service / Weighting: 15
Cost criterion - Name: Price / Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Awarded through CCS Framework mini competition RM6225
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
UDC/2023/AV
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 November 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CIVICO LTD
20 Cordelia Green,, Heathcote
Warwick
CV34 6XE
Country
United Kingdom
NUTS code
- UKG13 - Warwickshire
National registration number
08349459
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £491,761.62
Total value of the contract/lot: £491,761.62
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=821064130" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=821064130
GO Reference: GO-2023113-PRO-24340285
six.4) Procedures for review
six.4.1) Review body
Uttlesford District Council
Council Offices, London Road
Saffron Walden
CB11 4ER
Country
United Kingdom