Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO23 8UJ
procurement.support@hants.gov.uk
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/hampshire/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Heating Oils, Motor Fuels and Biofuels Framework
Reference number
UN23920
two.1.2) Main CPV code
- 09100000 - Fuels
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hampshire County Council invites applications from suitably experienced organisations who wish to tender for the supply of heating oils, motor fuels and biofuels framework. The supplier(s) may also be required to arrange the supply, installation, operation, and maintenance of a suitable remote oil tank fuel monitoring telemetry system for framework users.
The framework will commence on 1 April 2025 and will be for a period of 4 years.
two.1.5) Estimated total value
Value excluding VAT: £45,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Heating Oils and Motor Fuels
Lot No
1
two.2.2) Additional CPV code(s)
- 09132000 - Petrol
- 09134100 - Diesel oil
- 09134200 - Diesel fuel
- 09135100 - Heating oil
- 32441000 - Telemetry equipment
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
- UKH3 - Essex
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
Main site or place of performance
Within Hampshire and the Isle of Wight, Oxfordshire, Berkshire, Wiltshire, Surrey, West Sussex, East Sussex, Dorset, Bournemouth, Christchurch and Poole, Wales, Devon, Gloucester, Somerset, Cornwall, Buckinghamshire, Bedford, Hereford, Essex, Greater London, and Kent.
two.2.4) Description of the procurement
This Lot is for the supply of heating oils and motor fuels, to include gas oil (e.g. Red Diesel, Ultra Low Sulphur Gas Oil) BS2869 Class A2 (or equivalent) , Kerosene BS 2869 Class C2 (or equivalent), Ultra Low Sulphur Diesel BS EN 590 (or equivalent), and Ultra Low Sulphur Petrol BS EN 228 (or equivalent).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
It is envisaged during the term of the framework, some users will convert to Biofuels (Lot 2), therefore the value of this Lot cannot be reasonably estimated.
two.2) Description
two.2.1) Title
Biofuels
Lot No
2
two.2.2) Additional CPV code(s)
- 09134230 - Biodiesel
- 32441000 - Telemetry equipment
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
- UKH3 - Essex
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
Main site or place of performance
Within Hampshire and the Isle of Wight, Oxfordshire, Berkshire, Wiltshire, Surrey, West Sussex, East Sussex, Dorset, Bournemouth, Christchurch and Poole, Wales, Devon, Gloucester, Somerset, Cornwall, Buckinghamshire, Bedford, Hereford, Essex, Greater London, and Kent.
two.2.4) Description of the procurement
This Lot is for the supply of Biofuels, to include Biodiesel EN 14214 (or equivalent), and Hydrotreated Vegetable Oil (HVO) EN 15940 (or equivalent).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
The supplier of this Lot is to proactively promote the availability of Biofuels/HVO to enable framework users of Lot 1 to consider their transition and adoption.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations are advised it is a condition of this framework agreement that all managers and operatives (including subcontractors) are suitably competent to execute all the requirements and operations encompassed by the framework agreement in full compliance with UK legislation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 November 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 November 2024
Local time
10:00am
Place
Hampshire County Council
Winchester
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Electronic invoicing will be accepted with prior agreement and electronic payment via BACs is preferred.
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return documents by the closing date stated at IV.2.2.
How to obtain the tender documents:
The tender documents can be accessed when logged into InTend by selecting 'View Details' on the relevant tender advert and clicking 'Express Interest' tab.
Once in the tender there are five tabs: 'Tender', 'ITT -documents', 'Correspondence', 'Clarifications' and 'History'. Select the second tab (ITT - documents) where you will find useful information under 'Tender Details' continue to scroll down to the heading 'Tender Documents Received' where you will be able to view/download the documents.
Opting in and out:
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.
The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.
The framework agreement will also be available for use by the following participating public sector and local authority organisations within Hampshire and the Isle of Wight, Oxford, Berkshire, Wiltshire, Surrey, West Sussex, East Susses, Dorset including Bournemouth, Christchurcha and Poole, Wales, Devon, Gloucester, Somerset, Cornwall, Bucks, Bedford, Hereford, Essex, Greater London, and Kent:
The organisations or contracting authorities that will be eligible within the regions identified above, are as follows:
Local Authorities
County Councils
Unitary Authorities
City Councils
District and Borough Councils
Town & Parish Councils
Government Departments
Universities, Further & Higher Education establishments
National Park Authorities
Housing Associations
Police Authorities, Fire and Rescue Services and all other Emergency Service organisations
Health Services, NHS Trusts and Foundation Trusts
All Schools within the State education system, including Maintained & Federated schools, Academies, Multi-Academy Trusts and Free schools, all Faith/Diocese schools
Nursery schools maintained by a local Authority
Ministry of Defence establishments
HCC Activity Centres in the Brecon Beacons in Wales
It further includes successors to those that currently exist.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom