Section one: Contracting authority
one.1) Name and addresses
APUC LIMITED
Unit 27,Stirling Business Centre, Wellgreen
STIRLING
FK82DZ
Contact
Michael David McLaughlin
Telephone
+44 1314428930
Country
United Kingdom
Region code
UKM77 - Perth & Kinross and Stirling
Companies House
SC314764
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Alumni & Fundraising CRM Systems and Associated Services (APUC)
Reference number
Reference number: ITS1054AP
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
APUC is seeking to appoint Contractors to a Framework Agreement provide Alumni & Fundraising CRM Systems and Associated Services (APUC).
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 72261000 - Software support services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
APUC is seeking to appoint contractors to a Framework Agreement to provide Alumni and Fundraising CRM Systems on behalf of the UK Universities and colleges.
Potential Services include but are not limited to: system implementation; migration support; support and maintenance; hosting and renewal of contracts.
Configuration and development if required by Institutions.
This framework agreement is available to participation from Full and Associate Members and future members within the UK higher
education regional purchasing consortia as follows:
Advanced Procurement for Universities and Colleges (APUC Ltd) and associated members.
http://http://apuc-scot.ac.uk/#!/members
Southern Universities Purchasing Consortium (SUPC);
https://www.supc.ac.uk/about-us/our-members/ourmembers
London Universities Purchasing Consortium(LUPC);
https://www.lupc.ac.uk/memberlist
North Eastern Universities Purchasing Consortium (NEUPC);
https://www.neupc.ac.uk/our-members
North Western Universities Purchasing Consortium (NWUPC);
https://www.nwupc.ac.uk/ourmembers
Higher Education Purchasing Consortium Wales (HEPCW) https://www.hepcw.ac.uk/members/
two.2.5) Award criteria
Quality criterion - Name: Functionality and Service Delivery / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £20,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a further two periods of 12 months, subject to satisfactory performance and continued Institutions requirements
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
SUBMISSION OF MANAGEMENT INFORMATION
Prior to the commencement of the Framework Agreement, the Contractor will provide the Authority with contact details of the
Management Information contact who will be provided with a template spreadsheet/reporting schedule along with a username and password for the management information website http://www.ucsp.ac.uk/
The Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website and uploading the template document. If there has been no spend for the quarter then this will still require you to log in and record a nil spend return.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 December 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 December 2022
Local time
5:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Tenderers will be required to submit
a Form of tender, FOI disclaimer, APUC Supply Chain Code of Conduct including completion of Section 1 of the Sustain Supply Chain Evaluation Tool, and GDPR Assurance Assessment which will be available within the ITT.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22800. For more information see:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
The Authority is using the Scottish Government Cyber Resilience Framework: self-assessment tool as part of this procurement exercise.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22800. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
This is a specialist multi-supplier framework for which sub-contracting options are limited.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Provision of training opportunities to staff and students,
apprenticeships and potential investment in Institution local communities.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22800. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see:https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Contractor will work with the Authority to consider what community benefits can be delivered through this Framework Agreement.
This will include, whenever feasible, ensuing that any Institution undertaking a call off can capture community benefits.
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
Viewfield Place
Stirling
FK8 1NH
Country
United Kingdom