Scope
Reference
Jun02
Description
School catering services contract for eight primary schools in Hampshire, who wish to opt out of the county wide catering outsourcing project currently underway. The eight schools who are within 15 minutes of Romsey, Hampshire, want to have greater control of specification, quality and pricing, and believe that acting within this informal alliance will enable their objectives to be more effectively achieved.
The schools are:
Cupernham Infant School
Cupernham Junior School
Braishfield Primary School
Knightwood Primary School
Lockerly Church of England Primary School
Nursling Church of England Primary School
Romsey Primary School & Nursery
Rownham St Johns Church of England Primary School
Whilst the use of the portal is mandatory for all communications, in the first instance, any contractor intending to submit a bid is requested to email kevin.pickford@mya-consulting.co.uk ASAP, so that the schools can determine the numbers/logistics requirements for the scheduled school site visits week commencing 23/6/25
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 27 October 2028
- Possible extension to 1 November 2030
- 4 years, 11 months, 29 days
Description of possible extension:
After the initial term, the schools may wish to extend the contact for a maximum of 2 years based upon contract performance
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKJ - South East (England)
Participation
Conditions of participation
That the bidding contractor has demonstrable experience in managing catering services within a state primary school environment.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 July 2025, 12:00pm
Tender submission deadline
21 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type |
|---|---|---|
| Award criteria | The bid comprises: # standard qualification questions for which there are pass/fail answers. # A technical section that will comprise 40% weighting for answers to questions and 5% for presentation if... |
Quality |
Weighting description
The bid comprises:
# standard qualification questions for which there are pass/fail answers.
# A technical section that will comprise 40% weighting for answers to questions and 5% for presentation if shortlisted
# and 55% for the prices bid.
Whilst the commercial offer is important, the decision will be based on the overall demonstration of believability and value for money.
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=602792
Romsey Schools Specification Document 160625
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=602793
Romsey Schools DRAFT Catering Contract 160625
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=602797
Romsey Schools Financial Workbook 160625
Contracting authority
Cupernham Infant School
- Public Procurement Organisation Number: PZQP-2512-ZGQL
Bransley Close
Romsey, Hampshire
SO51 7JT
United Kingdom
Contact name: Kevin Pickford
Telephone: +447790973906
Email: kevin.pickford@mya-consulting.co.uk
Website: https://www.cupernhaminfant.com/
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
MYA Consulting Ltd
Summary of their role in this procurement: Managing the project on behalf of the eight schools
- Companies House: 04430633
Innovation House, Highfield Drive
St Leonards
TN38 9UH
United Kingdom
Contact name: Kevin Pickford
Telephone: +447790973906
Email: kevin.pickford@mya-consultanting.co.uk
Website: https://www.mya-consulting.co.uk/
Region: UKJ22 - East Sussex CC