Section one: Contracting authority
one.1) Name and addresses
Hodge Hill Girls' School
Bromford Road
Birmingham
B36 8EY
operations@invictuspartnership.com
Telephone
+44 2081332224
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.hodgehgs.bham.sch.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-School-cleaning-services./V6AY8BMEGJ
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hodge Hill Girls' School - Cleaning Services Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Hodge Hill Girls’ School. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
two.1.5) Estimated total value
Value excluding VAT: £515,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
Hodge Hill Girls’ School is a small school with strong community values; staff know and care for every pupil as an individual. All local pupils are welcome and everyone strives to meet the needs of each member of the school community, celebrating diversity and always striving for equality in the school family and the wider world. The school ethos encourages mutual respect and support to enable every pupil to make the greatest personal, social and academic progress during their time with at school, preparing them for successful careers and fulfilling lives.
All at Hodge Hill Girls' School genuinely value and strive to enhance working partnerships with families, feeder schools and the local community. This partnership is essential in raising standards and achievement, every member of the school family has a role to play in raising the aspirations of all pupils to ensure they really are "Educating Tomorrow's Women Today".
The contract being tendered is for three years in duration from 1 August 2022 until 31 July 2025, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Hodge Hill Girls’ School. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present 12 cleaning operatives are employed to 144.75 hours per week, Monday to Friday, which includes a Contract Supervisor undertaking cleaning and non-cleaning duties.
The value of the current contract is circa £103,000.00 + VAT which includes:
•Daily cleaning
•Window cleaning 2 x per annum
•Carpet / soft furnishing shampooing as required, with a full clean at least annually
•The cleaning of all computers
•Special event cleaning for lettings / parent’s evenings as required - approximately 10 days per annum
•Internal and external litter picking
•All periodic duties
The school wish to consider proposals for cleaning to be carried out as currently, in the first instance, but are open to suggestions around the most efficient and beneficial methodology to ensure maximum cleanliness of the buildings - and will ultimately require costings and timescales accordingly.
See Selection Questionnaire for more details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £515,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
End date
31 July 2027
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 January 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
21 February 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-School-cleaning-services./V6AY8BMEGJ
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/V6AY8BMEGJ
GO Reference: GO-20211220-PRO-19421168
six.4) Procedures for review
six.4.1) Review body
Hodge Hill Girls' School
Bromford Road
Birmingham
B36 8EY
Country
United Kingdom