Section one: Contracting authority
one.1) Name and addresses
Hodge Hill Girls' School
Bromford Road
Birmingham
B36 8EY
operations@invictuspartnership.com
Telephone
+44 2081332224
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.hodgehgs.bham.sch.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hodge Hill Girls' School - Cleaning Services Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Hodge Hill Girls’ School. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £515,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
Hodge Hill Girls’ School is a small school with strong community values; staff know and care for every pupil as an individual. All local pupils are welcome and everyone strives to meet the needs of each member of the school community, celebrating diversity and always striving for equality in the school family and the wider world. The school ethos encourages mutual respect and support to enable every pupil to make the greatest personal, social and academic progress during their time with at school, preparing them for successful careers and fulfilling lives.
All at Hodge Hill Girls' School genuinely value and strive to enhance working partnerships with families, feeder schools and the local community. This partnership is essential in raising standards and achievement, every member of the school family has a role to play in raising the aspirations of all pupils to ensure they really are "Educating Tomorrow's Women Today".
The contract being tendered is for three years in duration from 1 August 2022 until 31 July 2025, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Hodge Hill Girls’ School. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present 12 cleaning operatives are employed to 144.75 hours per week, Monday to Friday, which includes a Contract Supervisor undertaking cleaning and non-cleaning duties.
The value of the current contract is circa £103,000.00 + VAT which includes:
•Daily cleaning
•Window cleaning 2 x per annum
•Carpet / soft furnishing shampooing as required, with a full clean at least annually
•The cleaning of all computers
•Special event cleaning for lettings / parent’s evenings as required - approximately 10 days per annum
•Internal and external litter picking
•All periodic duties
The school wish to consider proposals for cleaning to be carried out as currently, in the first instance, but are open to suggestions around the most efficient and beneficial methodology to ensure maximum cleanliness of the buildings - and will ultimately require costings and timescales accordingly.
See Selection Questionnaire for more details.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-032479
Section five. Award of contract
Contract No
032479
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 June 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CleanTEC Services Limited
Unit 2 Handford Court, Garston Lane
Watford
Watford
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
National registration number
04155336
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £515,000
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://invictus.delta-esourcing.com/delta/viewNotice.html?noticeId=735810103
GO Reference: GO-20221114-PRO-21431043
six.4) Procedures for review
six.4.1) Review body
Hodge Hill Girls' School
Bromford Road
Birmingham
B36 8EY
Country
United Kingdom