Section one: Contracting authority
one.1) Name and addresses
The Rainbow Multi Academy Trust
Unit 7, King Edward Mine, Troon, Cambourne
Cornwall
TR14 9HW
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.rainbowacademy.org.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Rainbow Multi Academy Trust ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following five schools within The Rainbow Multi Academy Trust (MAT):
•Penponds School
•St Meriadoc Infant School
•St Meriadoc Junior School
•Troon Community School
•St Ives Infant School
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £578,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK3 - Cornwall and Isles of Scilly
Main site or place of performance
Cornwall and Isles of Scilly
two.2.4) Description of the procurement
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following five schools within The Rainbow Multi Academy Trust (MAT):
•Penponds School https://penponds.eschools.co.uk/web/our_school
•St Meriadoc Infant School https://www.st-meriadoc-inf.cornwall.sch.uk/
•St Meriadoc Junior School https://www.st-meriadoc-jnr.cornwall.sch.uk/
•Troon Community School https://www.troon.cornwall.sch.uk/website
•St Ives Infant School https://www.st-ives-inf.cornwall.sch.uk/web
The Rainbow MAT is growing with St Ives currently undergoing its formal transfer into the Trust.
The Trust is seeking a suitably experienced contractor who has current experience of working within the education marketplace, ideally with a strong operational base within the South West of England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The successful Contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, by the appointed management team, to update the senior management team within the Trust on the contract’s performance.
TUPE is expected to apply and it is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
The Contractor may be asked to undertake works not included in this Specification from time to time. Aside from the cost of materials, additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
The contract will commence on 1 January 2022 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract.
The contract will be fixed price in nature. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/449HCH7Y9Z
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-011191
Section five. Award of contract
Contract No
011191
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 October 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
KGB Cleaning South West Limited
10 Hillside
Burghfield Common
RG7 3BQ
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
National registration number
06941723
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £566,946.67
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=652971364
GO Reference: GO-20211222-PRO-19434290
six.4) Procedures for review
six.4.1) Review body
The Rainbow Multi Academy Trust
Unit 7, King Edward Mine, Troon, Cambourne
Cornwall
TR14 9HW
Country
United Kingdom