Section one: Contracting authority
one.1) Name and addresses
The Rainbow Multi Academy Trust
Unit 7, King Edward Mine, Troon, Cambourne
Cornwall
TR14 9HW
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.rainbowacademy.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/tenders/UK-UK-Cornwall:-School-cleaning-services./449HCH7Y9Z
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Rainbow Multi Academy Trust ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following five schools within The Rainbow Multi Academy Trust (MAT):
•Penponds School
•St Meriadoc Infant School
•St Meriadoc Junior School
•Troon Community School
•St Ives Infant School
two.1.5) Estimated total value
Value excluding VAT: £578,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK3 - Cornwall and Isles of Scilly
Main site or place of performance
Cornwall and Isles of Scilly
two.2.4) Description of the procurement
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following five schools within The Rainbow Multi Academy Trust (MAT):
•Penponds School https://penponds.eschools.co.uk/web/our_school
•St Meriadoc Infant School https://www.st-meriadoc-inf.cornwall.sch.uk/
•St Meriadoc Junior School https://www.st-meriadoc-jnr.cornwall.sch.uk/
•Troon Community School https://www.troon.cornwall.sch.uk/website
•St Ives Infant School https://www.st-ives-inf.cornwall.sch.uk/web
The Rainbow MAT is growing with St Ives currently undergoing its formal transfer into the Trust.
The Trust is seeking a suitably experienced contractor who has current experience of working within the education marketplace, ideally with a strong operational base within the South West of England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The successful Contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, by the appointed management team, to update the senior management team within the Trust on the contract’s performance.
TUPE is expected to apply and it is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
The Contractor may be asked to undertake works not included in this Specification from time to time. Aside from the cost of materials, additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
The contract will commence on 1 January 2022 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract.
The contract will be fixed price in nature. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £578,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2022
End date
31 December 2026
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/449HCH7Y9Z
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 June 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
19 July 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Cornwall:-School-cleaning-services./449HCH7Y9Z
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/449HCH7Y9Z
GO Reference: GO-2021520-PRO-18270672
six.4) Procedures for review
six.4.1) Review body
The Rainbow Multi Academy Trust
Unit 7, King Edward Mine, Troon, Cambourne
Cornwall
TR14 9HW
Country
United Kingdom