Supply of Musical Instruments and Associated Products Dynamic Purchasing System

  • Welsh Government Commercial Delivery

F02: Contract notice

Notice reference: 2021/S 000-032406

Published 29 December 2021, 2:44pm

Section one: Contracting authority

one.1) Name and addresses

Welsh Government Commercial Delivery

T’yr Afon, Bedwas Road


CF83 8WT




United Kingdom

NUTS code

UKL - Wales

Internet address(es)

Main address


Buyer's address


one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at


Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via


one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

General public services

Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Supply of Musical Instruments and Associated Products Dynamic Purchasing System

Reference number


two.1.2) Main CPV code

  • 37310000 - Musical instruments

two.1.3) Type of contract


two.1.4) Short description

The Welsh Government Commercial Delivery (WGCD) team on behalf of the Welsh Public Sector wishes to establish a Dynamic Purchasing System (DPS) for the supply of Musical Instruments and Associated Products to the public sector in Wales. This procurement is being conducted by the Welsh Government Commercial Delivery team, which is part of the Commercial Procurement division of the Welsh Government. As a consequence of the Government of Wales Act 2006, the contracting party will be the Welsh Ministers. Any agreement that is established as a result of this procurement exercise will be managed by WGCD

two.1.5) Estimated total value

Value excluding VAT: £11,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 37320000 - Parts and accessories of musical instruments
  • 50860000 - Repair and maintenance services of musical instruments

two.2.3) Place of performance

NUTS codes
  • UKL - Wales

two.2.4) Description of the procurement

This procurement relates to the establishment of a Dynamic Purchasing System (DPS) for the supply of musical instruments and associated products to the Welsh public sector.

The DPS will be created on a category basis based on the discipline, region and value band.

The disciplines covered by the DPS include:

1.Brass instruments and accessories

2.String instruments and accessories

3.Woodwind instruments and accessories

4.Percussions instruments and accessories

5.Special adaptive instruments and accessories

6.Digital Music equipment

7.All instruments and accessories (A category reserved for bidding entities who can demonstrate they meet the requirements of regulation 20 of the Public Contracts Regulations 2015 ie The category is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons

WGCD reserve the right to amend or add categories during the operation of the DPS

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months


This contract is subject to renewal


Description of renewals

The period of validity of a DPS can be extended, shortened or terminated at any point during the lifetime of the agreement.

WGCD plan to review the appropriateness of the agreement at the end of the original period of validity and invoke further extensions of two year periods until the agreement is no longer considered fit for purpose.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate


31 January 2022

Local time


four.2.4) Languages in which tenders or requests to participate may be submitted


four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders


31 January 2022

Local time


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

The authority is using eTenderWales to carry out this procurement process. https://etenderwales.bravosolution.co.uk/home.html

This tool is free to register for all suppliers. Once you have created an account, you will need to locate the following Project and ITT:

project_49262 - Provision of Musical Instruments DPS

itt_92147 - Provision of Musical Instruments DPS

For any help and advice on using the eTenderWales system or locating the above information, please contact the helpdesk on 0800 069 8634.

All queries relating to the content of the tender should be directed through the eTenderWales messaging portal.

The Welsh Ministers (WGCD) will not be liable for any bidder costs arising from the non award of the framework.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=117152

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Competitions being undertaken through the DPS will have the option of considering wider social value outcomes as part of their evaluation.

(WA Ref:117152)

The buyer considers that this contract is suitable for consortia.

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand




+44 2079477501


United Kingdom