Section one: Contracting authority
one.1) Name and addresses
Welsh Government Commercial Delivery
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
CommercialProcurement.Buildings@gov.wales
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
https://gov.wales/public-sector-procurement
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml?_ncp=1622025039175.925484-1
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml?_ncp=1622025039175.925484-1
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Musical Instruments and Associated Products Dynamic Purchasing System
Reference number
WGCD-BU-112-21
two.1.2) Main CPV code
- 37310000 - Musical instruments
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Welsh Government Commercial Delivery (WGCD) team on behalf of the Welsh Public Sector wishes to establish a Dynamic Purchasing System (DPS) for the supply of Musical Instruments and Associated Products to the public sector in Wales. This procurement is being conducted by the Welsh Government Commercial Delivery team, which is part of the Commercial Procurement division of the Welsh Government. As a consequence of the Government of Wales Act 2006, the contracting party will be the Welsh Ministers. Any agreement that is established as a result of this procurement exercise will be managed by WGCD
two.1.5) Estimated total value
Value excluding VAT: £11,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 37320000 - Parts and accessories of musical instruments
- 50860000 - Repair and maintenance services of musical instruments
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
This procurement relates to the establishment of a Dynamic Purchasing System (DPS) for the supply of musical instruments and associated products to the Welsh public sector.
The DPS will be created on a category basis based on the discipline, region and value band.
The disciplines covered by the DPS include:
1.Brass instruments and accessories
2.String instruments and accessories
3.Woodwind instruments and accessories
4.Percussions instruments and accessories
5.Special adaptive instruments and accessories
6.Digital Music equipment
7.All instruments and accessories (A category reserved for bidding entities who can demonstrate they meet the requirements of regulation 20 of the Public Contracts Regulations 2015 ie The category is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons
WGCD reserve the right to amend or add categories during the operation of the DPS
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The period of validity of a DPS can be extended, shortened or terminated at any point during the lifetime of the agreement.
WGCD plan to review the appropriateness of the agreement at the end of the original period of validity and invoke further extensions of two year periods until the agreement is no longer considered fit for purpose.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2022
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 January 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The authority is using eTenderWales to carry out this procurement process. https://etenderwales.bravosolution.co.uk/home.html
This tool is free to register for all suppliers. Once you have created an account, you will need to locate the following Project and ITT:
project_49262 - Provision of Musical Instruments DPS
itt_92147 - Provision of Musical Instruments DPS
For any help and advice on using the eTenderWales system or locating the above information, please contact the helpdesk on 0800 069 8634.
All queries relating to the content of the tender should be directed through the eTenderWales messaging portal.
The Welsh Ministers (WGCD) will not be liable for any bidder costs arising from the non award of the framework.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=117152
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Competitions being undertaken through the DPS will have the option of considering wider social value outcomes as part of their evaluation.
(WA Ref:117152)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom