Section one: Contracting authority
one.1) Name and addresses
Heriot-Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
Contact
Rosemary Carson
Telephone
+44 1314514443
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Nightshift Cleaning Services - Oriam
Reference number
HWU-UK-2425-183-00
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Heriot-Watt University wishes to seek competitive tenders for services associated with Nightshift Building Cleaning Services at Oriam, the National Performance Centre for Sport located within the University’s Riccarton Campus, Edinburgh.
The Tenderers must be able to provide night cleaning cover on the specified days throughout the week. These days are Mondays, Wednesdays, Fridays, Saturdays, and Sundays. Tenderers who cannot supply a cleaning service on those days will not be considered.
The times that the Tenderer can operate is between 10pm and 6am. Rotas can be agreed with the successful Tenderer.
two.1.5) Estimated total value
Value excluding VAT: £327,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh Campus
two.2.4) Description of the procurement
Heriot-Watt University wishes to seek competitive tenders for services associated with Nightshift Building Cleaning Services at Oriam, the National Performance Centre for Sport located within the University’s Riccarton Campus, Edinburgh.
The Tenderers must be able to provide night cleaning cover on the specified days throughout the week. These days are Mondays, Wednesdays, Fridays, Saturdays, and Sundays. Tenderers who cannot supply a cleaning service on those days will not be considered.
The times that the Tenderer can operate is between 10pm and 6am. Rotas can be agreed with the successful Tenderer.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £327,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders must confirm if they hold the particular authorisation or memberships. This includes the requirement of particular authorisation or memberships of BICSc, or equivalent.
Bidders must confirm they can provide the following supporting evidence at point of award.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 July 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 July 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.
The successful Contractor must confirm they comply with Modern Slavery Act 2015.
Where the capability & capacity of a subcontractor, members of a consortia or any other body will be relied on to meet the selection criteria, a separate SPD is required from each of those other parties relied on. Where subcontractors are to be used but their capability & capacity are not relied on, the University may choose to request a separate SPD.
Bidders are not required to produce supporting documentary evidence at the time of submitting the SPD. However, where it is necessary to ensure the integrity and proper conduct of the procurement process, the University can request the evidence any time during the procurement process, all or part of the supporting documents from bidders. It is a discretionary ground for exclusion for a bidder not to be able to provide the SPD supporting documents, or to withhold or misrepresent such information. More details on this can be found in the exclusion stage.
There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29495. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:801752)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom