- Scope of the procurement
- Lot 1A. Public Funerals - Somerset North - Non-Somerset Council owned Crematoria and Cemeteries
- Lot 2A. Public Funerals - Somerset South (Non-Somerset Council owned Crematoria and Cemeteries
- Lot 3A. Public Funerals - Somerset East (Non-Somerset Council owned Crematoria and Cemeteries
- Lot 4A. Public Funerals - Somerset West (Non Somerset Council owned Crematoria and Cemeteries
- Lot 1B. Public Funerals - Somerset North - Somerset Council owned Crematoria and Cemeteries
- Lot 2B. Public Funerals - Somerset South - Somerset Council owned Crematoria and Cemeteries
- Lot 3B. Public Funerals - Somerset East (Non-Somerset Council owned Crematoria and Cemeteries
- Lot 4B. Public Funerals - Somerset West (Somerset Council owned Crematoria and Cemeteries
Section one: Contracting authority
one.1) Name and addresses
Somerset Council
County Hall, The Crescent, Taunton.
Taunton
TA1 4DY
Contact
David Carpenter
david.carpenter@somerset.gov.uk
Telephone
+44 1823219552
Country
United Kingdom
Region code
UKK - South West (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Public Health Funerals
Reference number
DN2654
two.1.2) Main CPV code
- 98370000 - Funeral and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Somerset Council have a duty under the Public Health (Control of Diseases) Act 1984, section 46 to cause to be buried or cremated the body of any person who has died or been found dead in our area where it appears that no suitable arrangements are being made.
Somerset Council are seeking Public Health Funeral Services for a period of three years with the option to extend it for a further 2 year.
The Authority has broken up this tender into 8 different lots depending on Geographical location which are listed in the table below:
The Authority will however only award four contracts, one for each geographical area. For each area the Authority will award a contract for one of the two scenarios set out below.
Tenderers can bid for one or more lots. Therefore, the Contract(s) may be awarded to 1 – 4 Contractors.
Lot Number Title
1A Somerset North* – Non-Somerset Council Crematoria/Cemeteries.
1B Somerset North* – Somerset Council Owned Crematoria/Cemeteries.
2A Somerset South* – Non-Somerset Council Crematoria/Cemeteries.
2B Somerset South* – Somerset Council Owned Crematoria/Cemeteries
3A Somerset East* – Non-Somerset Council Crematoria/Cemeteries
3B Somerset East* – Somerset Council Owned Crematoria/Cemeteries
4A Somerset West* – Non-Somerset Council Crematoria/Cemeteries
4B Somerset West* – Somerset Council Owned Crematoria/Cemeteries
Somerset North* = The Former Sedgemoor District Council area
Somerset South* = The Former South Somerset District Council are
Somerset East* = The former Mendip District Council area
Somerset West* = The former Somerset West and Taunton District Council area
The anticipated Contract commencement date is 20th January 2025 .
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
two.2) Description
two.2.1) Title
Public Funerals - Somerset North - Non-Somerset Council owned Crematoria and Cemeteries
Lot No
1A
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Public Funerals Somerset North (former Sedgemoor District Council area) utilising non-Somerset Council owned crematoria and cemeteries.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
20 January 2025
End date
19 January 2028
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the new contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will contain a single option to extend by 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Funerals - Somerset South (Non-Somerset Council owned Crematoria and Cemeteries
Lot No
2A
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Public Funerals Somerset South (former South Somerset District Council area ) utilising non Somerset Council owned crematoria and cemeteries.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
20 January 2025
End date
19 January 2028
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the new contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will contain a single option to extend by 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Funerals - Somerset East (Non-Somerset Council owned Crematoria and Cemeteries
Lot No
3A
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Public Funerals Somerset East (former Mendip District Council area)utilising non-Somerset Council owned crematoria and cemeteries.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
20 January 2025
End date
19 January 2028
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the new contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will contain a single option to extend by 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Funerals - Somerset West (Non Somerset Council owned Crematoria and Cemeteries
Lot No
4A
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Public Funerals Somerset West (former Somerset West and Taunton Council area) utilising non-Somerset Council owned crematoria and cemeteries
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
20 January 2025
End date
19 January 2028
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the new contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will contain a single option to extend by 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Funerals - Somerset North - Somerset Council owned Crematoria and Cemeteries
Lot No
1B
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Public Funerals - Somerset North (former Sedgemoor District Council area) utilising Somerset Council owned Crematoria and Cemeteries
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
20 January 2025
End date
19 January 2028
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the new contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will contain a single option to extend by 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Funerals - Somerset South - Somerset Council owned Crematoria and Cemeteries
Lot No
2B
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Public Funerals - Somerset South (former South Somerset District Council area) utilising Somerset Council owned Crematoria and Cemeteries
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
20 January 2025
End date
19 January 2028
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the new contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will contain a single option to extend by 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Funerals - Somerset East (Non-Somerset Council owned Crematoria and Cemeteries
Lot No
3B
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Public Funerals Somerset East (former Mendip District Council area)utilising Somerset Council owned crematoria and cemeteries.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
20 January 2025
End date
19 January 2028
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the new contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will contain a single option to extend by 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Funerals - Somerset West (Somerset Council owned Crematoria and Cemeteries
Lot No
4B
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Public Funerals Somerset West (former Somerset West and Taunton Council area) utilising Somerset Council owned crematoria and cemeteries
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
20 January 2025
End date
19 January 2028
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the new contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will contain a single option to extend by 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 November 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Somerset Council
County Hall, the Crescent, Taunton.
TA1 4DY
Country
United Kingdom