Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Mr Harry Mattingley
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holiday Activities and Food Programme (HAF)
Reference number
DN764107
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
Swindon Borough Council are looking to procure a Framework of providers to provide
services against the Holiday Activities and Food Programme (HAF).
Activity must take place only within the Spring, Summer and Winter school term holidays. All
sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible
children in attendance, at every session. Aged 4-16.
The aims of the programme are to ensure children eligible for HAF are able to:
• Eat more healthily and have a greater knowledge of health and nutrition (there needs to be
opportunities families to learn about nutrition and advice on support available)
• Be more physically active, and partake in physical and enriching activities (which support
the development of resilience, character and wellbeing along with their wider educational
attainment)
• To socialise and be more engaged with schools and local services
• Make communities safer and combat social isolation
Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the
Specification.
The initial contract term will be for 12 months with an option to extend for a further 3 years (3
periods of 12 months) for a potential total contract term of 4 years.
The estimated total of the initial term ( 12 months ) for the contract is £750,000 and the
total potential value of the contract is £3,000,000 ( 4 years )
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
- 92300000 - Entertainment services
- 92620000 - Sport-related services
- 98330000 - Physical well-being services
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
The Holiday Activities and Food Programme (HAF) Tender
Swindon Borough Council invites expressions of interest from suitably qualified and
experienced service providers for the provision of the Holiday Activities and Food
Programme (HAF).
Project Description
Swindon Borough Council are looking to procure a Framework of providers to provide
services against the Holiday Activities and Food Programme (HAF).
Activity must take place only within the Spring, Summer and Winter school term holidays. All
sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible
children in attendance, at every session. Aged 4-16.
The aims of the programme are to ensure children eligible for HAF are able to:
• Eat more healthily and have a greater knowledge of health and nutrition (there needs to be
opportunities families to learn about nutrition and advice on support available)
• Be more physically active, and partake in physical and enriching activities (which support
the development of resilience, character and wellbeing along with their wider educational
attainment)
• To socialise and be more engaged with schools and local services
• Make communities safer and combat social isolation
Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will
be required to meet the HAF standards as defined by the DfE and outlined within the
Specification.
Funding rates will be broken down by ‘Activity Type’, as outlined below (per booking, per
4-hour session):
Activity Type: Activity Type Title: Set price per session (minimum 4 hours), per individual
booking:
Activity Type 1 Universal provision for primary school aged children £28
Activity Type 2 Universal provision for secondary school aged children £28
Activity Type 3 Specialist provision for children with targeted or specialist special
educational needs and / or disabilities (SEND). £75
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract,
www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to
the tender documents. In the event of difficulties registering as a supplier, please refer to the
System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal
by 11th March 2025, 1200 hrs UK Local time. The Council’s responses to these clarification
questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 18th March 2025, 1200 hrs UK
Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract
Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal,
https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is
the only portal that includes all the relevant documents required to respond to this
opportunity, bearing
Project Id: DN764107
No Tender submissions will be considered without completing the tender documents in full
including attachments and returning them in alignment with the instructions within the
tender documents.
two.2.5) Award criteria
Quality criterion - Name: Please provide a short description of the activities you will offer as part of your HAF provision, that complies with the specification requirements. This can be in a list form. / Weighting: 100
Quality criterion - Name: Please describe your food offer and how you will provide food within your provision, in line with the requirements in the specification. / Weighting: 100
Quality criterion - Name: Please describe how your HAF provision will support eligible children to understand more about healthy eating and/or healthy lifestyles. Please include examples/planned activities, where relevant. / Weighting: 100
Quality criterion - Name: Please describe how you will signpost HAF families, and what these families may be signposted to. Please also include the method(s) of signposting you will use to make families aware of other services/opportunities. / Weighting: 100
Quality criterion - Name: Please describe what Enriching Activities you will offer and how you will meet the requirements for this standard, as set out in the specification. / Weighting: 100
Quality criterion - Name: Please describe what Physical Activities you will offer and how you will meet the requirements for this standard, as set out in the specification. / Weighting: 100
Quality criterion - Name: How do you ensure you will effectively safeguard all children within your HAF provision? / Weighting: 100
Quality criterion - Name: Please describe how your HAF provision will support those with Special Educational Needs and Disabilities (SEND) to be included within your provision. / Weighting: 100
Quality criterion - Name: Social Value Question. / Weighting: 100
Price - Weighting: 0
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 12 months with an option to extend for a further 3 years (3
periods of 12 months) for a potential total contract term of 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-005583
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Alfresco Childcare
New Town Lane, Bishopstone
Swindon
SN6 8PW
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ATB Shop Ltd
Unit 2 Glenmore Business Park, Westmead,
Swindon
SN5 7FP
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Best - Be a Better You
Unit 20 Athena Avenue, Elgin Industrial Estate
Swindon
SN2 8EJ
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bramble House Nursery and Holiday care
54-56 Bramble Road
Swindon
SN2 8DS
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Home 4 the Holidays
36 Nyland Road
Swindon
SN3 3RD
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JG Tennis Coaching Ltd
82 Eden Road, West End,
Southampton
SO18 3QX
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Jolly Roger Adventure Ltd
Jolly Roger Adventure, Greenbridge Road
Swindon
SN3 3JE
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Just for Fun Holiday Club
29 Devizes Road
Swindon
SN1 4BG
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lets Play Bristol Ltd
24 West Park Road
Bristol
BS16 5SQ
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Pilot IMS Ltd
Unit 5, Coombs Wood Court, Halesowen
Birmingham
B62 8BF
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Rebel Training Group
FOCAL POINT, 27-35 Fleet St
Swindon
SN1 1RQ
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Revolution Performing Arts Ltd
Longview House, 64 Church Road, Wanborough
Swindon
SN4 0BZ
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Shine Pinehurst
14 The Circle
Swindon
SN2 1QR
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SMASHYouth Project
Pinetrees Community Centre, The Circle, Pinehurst
Swindon
SN2 1RF
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sporting Excellence Ltd
41 Callington Road
Swindon
SN25 2BE
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Swindon Multisports Ltd
16 Eyam Rd
Swindon
SN1 7AX
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Swindon Tuition Centre STC Tuition Ltd
Phoenix House 2 Braithwaite Road, Long Melford
Sudbury
CO10 9FS
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Big Adventure Club Ltd
Head Office, 43 Perrys Lane, Wroughton
Swindon
SN4 9AZ
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 May 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 20
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Tick Tock Playgroup
4 Hall Close, Wroughton
Swindon
SN4 9LD
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £3,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom