Section one: Contracting authority
one.1) Name and addresses
Post Office Ltd
Finsbury Dials 20, Finsbury Street
London
EC2Y 9AQ
Contact
Romano Castello
romano.castello@postoffice.co.uk
Telephone
+44 7753460738
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://postoffice.wax-live.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://postoffice.wax-live.com
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://postoffice.wax-live.com
one.4) Type of the contracting authority
Other type
Postal Authority
one.5) Main activity
Other activity
Postal Authority
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Goods/Services Related To The Provision Of Date Stamps
Reference number
C101552
two.1.2) Main CPV code
- 30192150 - Date stamps
two.1.3) Type of contract
Supplies
two.1.4) Short description
Post Office Limited (POL) has circa 11, 500 branches located in UK, Scottish Isles & NI
A variety of Date stamps are used to validate several documents and partner banking products.
POL require a supplier of new date stamps + consumables; maintenance & consumables of existing date stamps in the network; secure disposal of end of life date stamps both existing and newly purchased (once end of life)
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK Wide including NI & Scottish isles
two.2.4) Description of the procurement
Post Office Limited (POL) has circa 11, 500 branches located in UK, Scottish Isles & Northern Ireland. A variety of Date stamps are used to validate several documents and partner banking products
POL has a requirement for a supplier of new date stamps + consumables; maintenance of existing date stamps in the network; provision of consumables of existing date stamps; the secure disposal of end of life date stamps both existing and newly purchased (once end of life)
The Goods:
1.Supplier either needs to be a manufacturer or have a close working relationship with the manufacturer.
2.Full list of Date Stamp Requirements will be provided
3.Supplier will need to provide consumables for the current stock of date stamps in the network. Details to be provided.
The Services:
1.Supplier is required to have a dedicated POL online ordering portal or page that only POL or POL Agents can access (for security reasons)
2.Most orders will be made by branch, but the requirement to facilitate bulk orders via the Post Office project management team.
3.Supplier is required to have a secure process for ordering outside of the portal for staff unable to order online.
4.Ability to process payments from individual branches as well as payments for bulk orders made directly from Post Office Ltd (Purchase Order)
5.Ability to securely dispose of date stamps at the end of their life cycle or adhoc due to branch closures. (New Date stamps & existing), 6. Supplier is required to have a dedicated account manager to deal with POL.
7.Required: helpline with a local rate number.
8.Required: provision of Monthly MI; orders, spend, destructions, asset register etc.
9.Provision of adhoc maintenance for the existing stock of date stamps in the network in addition to newly purchased.
10.Additional Note: As part of the tender process, the Self-Inking Date stamp will need to go through a testing process to ensure it is fit for purpose
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
30 December 2021
This contract is subject to renewal
Yes
Description of renewals
Optional 3 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
1. Supplier either needs to be a manufacturer or have a close working relationship with the manufacturer.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
11 January 2022
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.5) Scheduled date for start of award procedures
21 March 2022
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The majority of the orders will come directly from Post Office Limited branches, circa 11.5k in total. A proportion of order will come from our Programme Office, these will be for bulk orders
six.4) Procedures for review
six.4.1) Review body
Post Office Limited
Finsbury Dials 20, Finsbury Street
London
EC2Y 9AQ
Country
United Kingdom