Section one: Contracting authority
one.1) Name and addresses
University of Leeds
Purchasing Office, 1 - 3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
Telephone
+44 1133434104
Country
United Kingdom
Region code
UKE42 - Leeds
Internet address(es)
Main address
https://www.delta-esourcing.com/delta/
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PE2024-24/4406 IT Service Support for NIHR Learn Development, Infrastructure & Hosting
Reference number
PE2024-25/4406
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is for National Institute for Health and Care Research (NIHR) but tendered by the University of Leeds under contract from the Department of Health & Social Care. (DHSC)
NIHR are seeking a supplier with Moodle development experience to take on the existing National Institute for Health and Care Research (NIHR) Learning Management System and provide managed support consisting of;
●Working with business owners to deliver business changes in line with change budgets that have been set
●Being responsive to changing business situations
●Recognising that customer experience and usability are critical
●Adhering to good security practices e.g. ISO27001 and development practices e.g. GDS
●Aligning with RDNCC’s management approach to other IT services and where necessary working with other suppliers
Please note that the University of Leeds is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020. However, the University is, on a voluntary basis, operating under the Public Contracts Regulations (as defined above) for this specific tender and is therefore advertising this opportunity in Find a Tender and Contracts Finder with an obligation to comply with the Public Contract Regulations for this specific tender. We are following the “Open” tender procedure of these regulations for this tender. By doing so, the University does not become a contracting authority and abiding by the Public Contract Regulations on this specific occasion does not imply any future obligation on the University to comply with the Public Contract Regulations for any other tender.
two.1.5) Estimated total value
Value excluding VAT: £800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
We will evaluate each of the two Lot's separately but will firstly consider only those bidders who provide bids for both Lot's. If we are unable to award a contract to a single provider for both Lot's, we will then consider awarding two contracts to separate providers - one for each Lot.
two.2) Description
two.2.1) Title
Lot 1 - IT Service Support for NIHR Learn Development
Lot No
1
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Lot 1 - IT Service Support for NIHR Learn Development
The NIHR Learning Management System (referred to as ‘NIHR Learn’) is a training platform that allows users to browse the available training and enrol on the relevant courses. Once a user has enrolled onto a course, the platform then allows them to complete their training and receive a certificate once complete. It is used annually by thousands of users with a plan to continue developing it further.
It is a Moodle platform (currently software version 4.3) with a range of Moodle ‘plug-ins’ (plus some bespoke coding). The basic scope is to host and provide application support for a Moodle estate which comprises;
●A live environment
●A test environment (to mirror Live)
●A development environment
The Live instance (NIHR Learn) interfaces with other systems (e.g. CPMS) via an API, and has single sign on functionality with IDG.
NIHR RDNCC are seeking a supplier with Moodle development experience to take on the existing NIHR Learning Management System and provide managed support consisting of;
●Working with business owners to deliver business changes in line with change budgets that have been set
●Being responsive to changing business situations
●Recognising that customer experience and usability are critical
●Adhering to good security practices e.g. ISO27001 and development practices e.g. GDS
●Aligning with RDNCC’s management approach to other IT services and where necessary working with other suppliers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
A further 24 months extension is possible subject to performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/5ADA8V337N
two.2) Description
two.2.1) Title
Lot 2 - IT Service Support for NIHR Learn Development, Infrastructure & Hosting
Lot No
2
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Lot 2 - IT Service Support for NIHR Learn Development, Infrastructure & Hosting
The NIHR Learning Management System (referred to as ‘NIHR Learn’) is a training platform that allows users to browse the available training and enrol on the relevant courses. Once a user has enrolled onto a course, the platform then allows them to complete their training and receive a certificate once complete. It is used annually by thousands of users with a plan to continue developing it further.
It is a Moodle platform (currently software version 4.3) with a range of Moodle ‘plug-ins’ (plus some bespoke coding). The basic scope is to host and provide application support for a Moodle estate which comprises;
●A live environment
●A test environment (to mirror Live)
●A development environment
The Live instance (NIHR Learn) interfaces with other systems (e.g. CPMS) via an API, and has single sign on functionality with IDG.
NIHR RDNCC are seeking a supplier with Moodle development experience to take on the existing NIHR Learning Management System and provide managed support consisting of;
●Working with business owners to deliver business changes in line with change budgets that have been set
●Being responsive to changing business situations
●Recognising that customer experience and usability are critical
●Adhering to good security practices e.g. ISO27001 and development practices e.g. GDS
●Aligning with RDNCC’s management approach to other IT services and where necessary working with other suppliers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
A further 24 months extension is possible subject to performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 November 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 November 2024
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5ADA8V337N
GO Reference: GO-2024108-PRO-27989031
six.4) Procedures for review
six.4.1) Review body
University of Leeds
Purchasing Office, 1 - 3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
Telephone
+44 1133434104
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
University of Leeds
Purchasing Office, 1 - 3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
Telephone
+44 1133434104
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
University of Leeds
Purchasing Office, 1 - 3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
Telephone
+44 1133434104
Country
United Kingdom