Section one: Contracting authority
one.1) Name and addresses
BELFAST HEALTH AND SOCIAL CARE TRUST
LISBURN ROAD
BELFAST
BT97AB
Contact
Norma Moore
norma.moore@belfasttrust.hscni.net
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
http://www.belfasttrust.hscni.net
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Support & Maintenance Contract for the Pharmacy Stock Control System JAC
Reference number
DAC11418
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Procurement of Support & Maintenance Contract for the Pharmacy Stock Control System JAC
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £120,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Belfast Health and Social Care Trust - Pharmacy
two.2.4) Description of the procurement
Procurement of Support & Maintenance Contract for the Pharmacy Stock Control System JAC
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
Health and Social Care Northern Ireland (HSCNI) is currently rolling out the implementation of Encompass, an Electronic Health and Care Record (EHCR) that will underpin the service transformation and healthcare needs of the population of Northern Ireland. Encompass will replace multiple aging HSC Trust systems and numerous paper records and manual workflows and the EHCR will deliver significant core functionality across the acute, community and primary care Out of Hours sectors. The contract for the provision of the EHCR solution was awarded to Epic in May 2020. In order to facilitate transition to the Encompass solution as it is implemented it is necessary to extend existing arrangements as an interim measure.
This contract is required to cover the transitional period and a replacement in the short-term is not a reasonable alternative as it would require extensive ICT infrastructure, validation and integration work that would result in significant disruption and disproportionate technical difficulties that would impact on the Trust ability to provide a pharmacy service. The absence of competition is not a result of the artificial narrowing of the parameters of the procurement. No other reasonable alternative exists, this is a complex system that is critical to patient care and service delivery. Careflow Medicines Management Ltd are the sole supplier and have exclusive rights over the software, licences and updates for the system. The wider market was consulted as part of the Encompass procurement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-030313
Section five. Award of contract
Contract No
DAC11418
Title
Support & Maintenance Contract for the Pharmacy Stock Control System JAC
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 November 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Careflow Medicines Management Ltd
1 Aurum Court, Sylvan Way, Southfields Business Park,
Basildon
SS15 6TH
Country
United Kingdom
NUTS code
- UKH3 - Essex
Companies House
01473482
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £120,000
Total value of the contract/lot: £120,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Belfast Health and Social Care Trust
Knockbracken Healthcare Park
Belfast
BT8 8BH
norma.moore@belfasttrust.hscni.net
Country
United Kingdom