Section one: Contracting authority
one.1) Name and addresses
University of Kent
The Registry
Canterbury, Kent
CT2 7NZ
Contact
Max Hubbard
Telephone
+44 01227823061
Country
United Kingdom
Region code
UKJ4 - Kent
National registration number
XN5452
Internet address(es)
Main address
https://www.kent.ac.uk/finance/procurement.html
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/97209
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86504&B=UNIVERSITYKENT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86504&B=UNIVERSITYKENT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Managed Launderette Service
Reference number
JE23_005
two.1.2) Main CPV code
- 98311100 - Laundry-management services
two.1.3) Type of contract
Services
two.1.4) Short description
The University is seeking a supplier to undertake the delivery of managed launderette services on the Canterbury campus. The supplier should offer a first class, modern service to students utilising contactless payment systems, effective maintenance management and exceptional customer service. It is important that some launderettes on campus shall remain operational throughout the course of the works for use by any remaining students and conference delegates.
The new supplier should redecorate the launderette sites prior to installing new machines. These areas should have a modern appearance and be clean and welcoming.
The supplier is to install and maintain the laundry equipment while the University will be responsible for the supply of electricity, gas, water and waste water outfall. The supplier will pay the University a monthly commission which will be a percentage of the vend income.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42716000 - Laundry washing, dry-cleaning and drying machines
- 51543400 - Installation services of laundry washing, dry-cleaning and drying machines
- 98311200 - Laundry-operation services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The University is seeking a supplier to undertake the delivery of managed launderette services on the Canterbury campus.
The supplier should offer a first class, modern service to students utilising contactless payment systems, effective maintenance management and exceptional customer service.
The University is seeking a seamless transition from the existing contract to the new contract. It is important that some launderettes on campus shall remain operational throughout the course of the works for use by any remaining students and conference delegates.
The new supplier should redecorate the launderette sites prior to installing new machines. These areas should have a modern appearance and be clean and welcoming.
The supplier is to install and maintain the laundry equipment while the University will be responsible for the supply of electricity, gas, water and waste water outfall.
The supplier will pay the University a monthly commission which will be a percentage of the vend income.
The University currently has 78 washing machines and 80 dryers in 12 locations across the Canterbury campus to be replaced with new equipment.
In addition, a new student accommodation block with a launderette will be opening on Giles Lane in September 2025 which will also need to have laundry equipment installed.
The laundry equipment is currently a combination of electric and gas-fired machines and due to capacity limitations we will need to continue with this mix.
All launderettes must have at least one washer and dryer on ground level which can be accessed by a wheelchair user.
The work will need to be undertaken and completed within the specified timescales – between 16/06/25 to 13/09/25: the precise dates to be agreed, ensuring all launderettes are fully operational by 18/09/25 in time for the start of the new term.
The University reserves the right to increase or reduce the number of machines and /or locations during the term of this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Any contract extension will be awarded in line with the existing contract structure and will be awarded based on excellent supplier performance. The right to award the contract extension is exclusive to the University.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
22 November 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Centre for Effective Dispute Resolution
70 Fleet Street
London
EC2
Telephone
+44 2075366060
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution
70 Fleet Street
London
EC2
Telephone
+44 2075366060
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Centre for Effective Dispute Resolution
70 Fleet Street
London
EC2
Telephone
+44 2075366060
Country
United Kingdom