Section one: Contracting authority
one.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
Telephone
+44 01597826000
Country
United Kingdom
NUTS code
UKL24 - Powys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Early Years Pre-School Education Provision in Powys
two.1.2) Main CPV code
- 80100000 - Primary education services
two.1.3) Type of contract
Services
two.1.4) Short description
Powys County Council (the Council) is seeking to engage with suitably qualified and experienced organisations for Early Years Pre School Education Provision in Powys.
Since September 2017, Powys early years education has been provided via contracted early years settings.
From September 2025, the Council will be seeking to award new contracts for the next five years.
All 3 and 4 year olds will have access to up to 10 hours of Early Years Education per week during term time. The new funding formula implemented in April 2024 5 GBP per hour per child. The provision will be split into catchment area lots.
If you have the intention to bid for more than one setting under either a
single lot or under more than one lot, please ensure the applications are kept separate.
Please note, however, this may result in a partial award and will not provide an advantage over other, single, bids.
Lots:
Lot 1 - Brecon
Lot 2 - Bro Hyddgen
Lot 3 - Builth Wells
Lot 4 - Caereinion
Lot 5 - Crickhowell
Lot 6 - Gwernyfed
Lot 7 - John Beddoes
Lot 8 - Llandrindod Wells
Lot 9 - Llanfyllin
Lot 10 - Llanidloes
Lot 11 - Maesydderwen
Lot 12 - Newtown
Lot 13 - Welshpool
Framework Agreement length - 4 years plus an option to extend for a further 1 year at the Council's discretion.
Contract duration - Individual setting contract lengths - 5 years with the option to extend for a further 2 years at the Council's discretion.
The Council intends to let a pseudo framework agreement under Regulations 74 to 77 of the Public Contract Regulations 2015 Light Touch Regime. The Council is awarding a framework, which allows flexibility while complying with Treaty principles of transparency and equal treatment of providers.
The Council may decide in future to re-open the framework to allow providers to join, should the Council need to meet demand.
Bidders should be aware there is a separate ITT to submit a tender in Welsh, please see ITT_113337.
two.1.5) Estimated total value
Value excluding VAT: £9,134,500
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot 2 - Bro Hyddgen
Lot No
2
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 2 - Bro Hyddgen
two.2) Description
two.2.1) Title
Lot 3 - Builth Wells
Lot No
3
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 3 - Builth Wells
two.2) Description
two.2.1) Title
Lot 4 - Caereinion
Lot No
4
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 4 - Caereinion
two.2) Description
two.2.1) Title
Lot 5 - Crickhowell
Lot No
5
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 5 - Crickhowell
two.2) Description
two.2.1) Title
Lot 6 - Gwernyfed
Lot No
6
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 6 - Gwernyfed
two.2) Description
two.2.1) Title
Lot 7 - John Beddoes
Lot No
7
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 7 - John Beddoes
two.2) Description
two.2.1) Title
Lot 8 - Llandrindod Wells
Lot No
8
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 8 - Llandrindod Wells
two.2) Description
two.2.1) Title
Lot 9 - Llanfyllin
Lot No
9
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 9 - Llanfyllin
two.2) Description
two.2.1) Title
Lot 10 - Llanidloes
Lot No
10
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 10 - Llanidloes
two.2) Description
two.2.1) Title
Lot 11 - Maesydderwen
Lot No
11
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 11 - Maesydderwen
two.2) Description
two.2.1) Title
Lot 12 - Newtown
Lot No
12
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 12 - Newtown
two.2) Description
two.2.1) Title
Lot 13 - Welshpool
Lot No
13
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 13 - Welshpool
two.2) Description
two.2.1) Title
Lot 1 - Brecon
Lot No
1
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
- 85311300 - Welfare services for children and young people
- 80000000 - Education and training services
- 80100000 - Primary education services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Lot 1 - Brecon
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As per the tender documentation
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As per the tender documentation
three.2.2) Contract performance conditions
As per the tender documentation
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.11) Main features of the award procedure
As per the Council's constitution
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-021915
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Instructions for Suppliers – Registration on etenderwales
Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Internet address(es): http://etenderwales.bravosolution.co.u
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access ITTs” link.
- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 368 4850 / Fax: 020 7080 0480
Tenders or Requests to Participate must be sent to:
Official name: www.etenderwales.bravosolution.co.uk
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144919
(WA Ref:144919)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom