Section one: Contracting authority
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government - Commercial Delivery
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
commercialprocurement.buildings@gov.wales
Telephone
+44 3007900170
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
https://gov.wales/public-sector-procurement
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning and Janitorial Materials and Washroom Services
Reference number
WGCD-BU-125-23
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Welsh Government Commercial Delivery Team, on behalf of the Welsh public sector, wishes to establish a collaborative Framework Agreement for the supply of Cleaning and Janitorial Materials and Washroom Services to the public sector in Wales
two.1.5) Estimated total value
Value excluding VAT: £17,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Washroom Services
Lot No
3
two.2.2) Additional CPV code(s)
- 90918000 - Bin-cleaning services
- 90524000 - Medical waste services
- 90524100 - Clinical-waste collection services
- 90524200 - Clinical-waste disposal services
- 39811110 - Air freshener dispensers
- 39712210 - Hair dryers
- 39721320 - Air dryers
- 39532000 - Mats
- 42968200 - Sanitary dispensing machines
- 42933100 - Sanitary vending machines
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Wales
two.2.4) Description of the procurement
The Lot 3 requirement covers a range of washroom services including, but not limited to, the collection and disposal of sanitary bins; rental of floor mats; rental of roller towels; nappy, clinical, medical and incontinence waste collection and disposal; medical sharp collection and disposal; offensive waste collection and disposal; hand dryers; supply of washroom consumables and the supply and maintenance of air freshener units.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cleaning and Janitorial Materials
Lot No
1
two.2.2) Additional CPV code(s)
- 39525800 - Cleaning cloths
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39800000 - Cleaning and polishing products
- 39830000 - Cleaning products
- 39831240 - Cleaning compounds
- 39525810 - Polishing cloths
- 18930000 - Sacks and bags
- 19640000 - Polythene waste and refuse sacks and bags
- 33761000 - Toilet paper
- 39224310 - Toilet brushes
- 39514000 - Toilet and kitchen linen
- 42968300 - Toilet-roll dispenser system
- 33771000 - Sanitary paper products
- 33771200 - Paper napkin liners
- 33764000 - Paper serviettes
- 33763000 - Paper hand towels
- 33771100 - Sanitary towels or tampons
- 42933100 - Sanitary vending machines
- 42968200 - Sanitary dispensing machines
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Wales
two.2.4) Description of the procurement
The Lot 1 requirement covers the supply of a range of cleaning and Janitorial materials including, but not limited to, cleaning and janitorial products; cleaning and janitorial equipment, paper products; period products and refuse sacks.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bulk Paper Products
Lot No
2
two.2.2) Additional CPV code(s)
- 33760000 - Toilet paper, handkerchiefs, hand towels and serviettes
- 33761000 - Toilet paper
- 33762000 - Paper handkerchiefs
- 33763000 - Paper hand towels
- 33764000 - Paper serviettes
- 33770000 - Paper sanitary
- 33771000 - Sanitary paper products
- 33771200 - Paper napkin liners
- 33772000 - Disposable paper products
- 42968300 - Toilet-roll dispenser system
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Wales
two.2.4) Description of the procurement
The Lot 2 requirement covers the bulk supply of a range of paper products including, but not limited to, toilet paper; hand towels and kitchen roll.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 24
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-016389
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 November 2023
Local time
12:30pm
Place
Virtual Opening
Information about authorised persons and opening procedure
WGCD Procurement Team
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The eTenderWales project reference for this tender opportunity is 54447. The individual ITT references are as follows:
Itt 105697 – Lots 1, 2 & 3 - Qualification Envelope. All bidders must complete the Qualification Envelope Response irrespective of which lot/s you are bidding for.
Itt 105698 - Lot 1 – Cleaning and Janitorial Materials - Technical and Commercial Envelopes.
Itt 105699 - Lot 2 – Bulk Paper Products - Technical and Commercial Envelopes
Itt 105700- Lot 3 – Washroom Services – Technical and Commercial Envelopes
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135846
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Social value, except for sustainability, will not form part of the evaluation at Framework level. However, it can be included as a Framework criterion for Participating Organisations to utilise at call of contract level as required.
The Framework Suppliers will be required to implement the social value proposals once agreed with the Customer Organisation.
(WA Ref:135846)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom