Section one: Contracting authority
one.1) Name and addresses
Spelthorne Borough Council
Knowle Grn, Staines
Staines upon Thames
TW18 1XB
Contact
Carrie Isaac
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Alarm Systems Maintenance
Reference number
SPBC - 033874
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Testing and inspection of fire alarms and emergency lighting systems including day to day reactive repairs to fire alarm systems. This includes bi-annual testing and inspection of each fire alarm system whilst emergency lighting systems, testing and inspection is carried out on a monthly and annually basis.The contract also includes attending to day-to-day reactive breakdown repairs to fire alarm systems and emergency lighting installations as and when required.
two.1.5) Estimated total value
Value excluding VAT: £111,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
MUNICIPAL
Lot No
1
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
- 31518200 - Emergency lighting equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
Testing and inspection of fire alarms and emergency lighting systems including day to day reactive repairs to fire alarm systems. This includes bi-annual testing and inspection of each fire alarm system whilst emergency lighting systems, testing and inspection is carried out on a monthly and annually basis.The contract also includes attending to day-to-day reactive breakdown repairs to fire alarm systems and emergency lighting installations as and when required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £99,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
The Authority proposes to enter into one Contract for an initial period of three (3) years, with two (2) further optional extensions each of 12 months in the Authority’s sole discretion and with the agreement of the successful Tenderer.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
RESIDENTIAL
Lot No
2
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
- 31518200 - Emergency lighting equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
Testing and inspection of fire alarms and emergency lighting systems including day to day reactive repairs to fire alarm systems. This includes bi-annual testing and inspection of each fire alarm system whilst emergency lighting systems, testing and inspection is carried out on a monthly and annually basis.The contract also includes attending to day-to-day reactive breakdown repairs to fire alarm systems and emergency lighting installations as and when required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £12,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
The Authority proposes to enter into one Contract for an initial period of three (3) years, with two (2) further optional extensions each of 12 months in the Authority’s sole discretion and with the agreement of the successful Tenderer.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
ALL PROPERTIES
Lot No
3
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
- 31518200 - Emergency lighting equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
Testing and inspection of fire alarms and emergency lighting systems including day to day reactive repairs to fire alarm systems. This includes bi-annual testing and inspection of each fire alarm system whilst emergency lighting systems, testing and inspection is carried out on a monthly and annually basis.The contract also includes attending to day-to-day reactive breakdown repairs to fire alarm systems and emergency lighting installations as and when required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £111,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
The Authority proposes to enter into one Contract for an initial period of three (3) years, with two (2) further optional extensions each of 12 months in the Authority’s sole discretion and with the agreement of the successful Tenderer.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 January 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 January 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom