Section one: Contracting authority
one.1) Name and addresses
Joseph Chamberlain College
1 Belgrave Road, Highgate
Birmingham
B12 9FF
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
Region code
UKG31 - Birmingham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.jcc.ac.uk/public-tender/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Joseph Chamberlain College - ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Joseph Chamberlain 6th form College is located in the centre of Birmingham. The College has circa 3,100 students and 250 staff and was rated by OFSTED as Outstanding again when it was inspected in February 2024.
The core values of the College are:
Excellence and Ambition
At Joseph Chamberlain Sixth Form College, we are dedicated to improving the learning experience of all students. As a result, we have high ambitions and expectations of everyone and always strive for excellence. We demonstrate a 'can do' attitude and embrace the need for continuous improvement and positive change.
Cooperation and Communication
Here, we believe in working together as a team, for the benefit of the College. Learning from our own and each other's mistakes and successes, we encourage everyone to take responsibility for their actions. We are open and honest with each other, and have built effective professional relations with each other through mutual trust and transparent communication.
Equality and Recognition
Throughout the College, diversity and inclusivity underpins everything we do, and we will always treat everyone with respect and fairness. We value and recognise the contribution that every individual makes to the lives of students and are loyal to and proud of our College and our students.
The College also encompasses provision for adult learners in its annexe opposite the main building. The main building was a new build approximately 15 years ago and a subsequent extension in provision was opened in September 2024
For the last 4 years the College has engaged an external organisation to provide a full managed service. This expires in August 2025, hence the need for this procurement so that there is enough time for an 'elegant' transition to a new service.
The new Managed Service Provider may also be required to deliver a range of lifecycle projects
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the College regarding ICT
• a 50 week on-site staffing service that bidders deem necessary to deliver the SLA
• evenings support for key staff members
• support for staff who visit remote sites (circa 8) in the Birmingham area
• service desk
• responsibility for design, specification, installation, and lifecycle management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• 24x7x365 monitoring & management
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership aligned to the College objectives
Bidders should note the following:
• The College will provide a standard contract as part of the ITT / AQ Pack
• There will be a requirement for TUPE from existing suppliers.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30213000 - Personal computers
- 30214000 - Workstations
- 30230000 - Computer-related equipment
- 48200000 - Networking, Internet and intranet software package
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The Joseph Chamberlain 6th form College is located in the centre of Birmingham. The College has circa 3,100 students and 250 staff and was rated by OFSTED as Outstanding again when it was inspected in February 2024.
The core values of the College are:
Excellence and Ambition
At Joseph Chamberlain Sixth Form College, we are dedicated to improving the learning experience of all students. As a result, we have high ambitions and expectations of everyone and always strive for excellence. We demonstrate a 'can do' attitude and embrace the need for continuous improvement and positive change.
Cooperation and Communication
Here, we believe in working together as a team, for the benefit of the College. Learning from our own and each other's mistakes and successes, we encourage everyone to take responsibility for their actions. We are open and honest with each other, and have built effective professional relations with each other through mutual trust and transparent communication.
Equality and Recognition
Throughout the College, diversity and inclusivity underpins everything we do, and we will always treat everyone with respect and fairness. We value and recognise the contribution that every individual makes to the lives of students and are loyal to and proud of our College and our students.
The College also encompasses provision for adult learners in its annexe opposite the main building. The main building was a new build approximately 15 years ago and a subsequent extension in provision was opened in September 2024
For the last 4 years the College has engaged an external organisation to provide a full managed service. This expires in August 2025, hence the need for this procurement so that there is enough time for an 'elegant' transition to a new service.
The new Managed Service Provider may also be required to deliver a range of lifecycle projects
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the College regarding ICT
• a 50week on-site staffing service that bidders deem necessary to deliver the SLA
• evenings support for key staff members
• support for staff who visit remote sites (circa 8) in the Birmingham area
• service desk
• responsibility for design, specification, installation, and lifecycle management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• 24x7x365 monitoring & management
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership aligned to the College objectives
Bidders should note the following:
• The College will provide a standard contract as part of the ITT / AQ Pack
• There will be a requirement for TUPE from existing suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 November 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
2 December 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Joseph Chamberlain College
Birmingham
Country
United Kingdom