Section one: Contracting authority
one.1) Name and addresses
SANDWELL METROPOLITAN BOROUGH COUNCIL
Sandwell Council House
OLDBURY
B693DE
Contact
Shanara Begum
Country
United Kingdom
Region code
UKG37 - Sandwell
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Burial and Cremation Management Software
Reference number
SMBC 21036
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Requirement to manage the daily workflow for the cemeteries, crematorium memorial and other bereavement related activities in Sandwell. Requirement to provide various mapping options to use within the software.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £224,795
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Sandwell's Bereavement Services is seeking a cloud-based, specialised solution that not only allows
the Council to meet its statutory duties, but which also enables operational efficiencies, leaner
processes, and improved communication.
The service requires a holistic view of operations, covering not just burials, cremations, but also a
single source of information relating to memorial sales, work orders, and safety inspections. The
ability to have a single view of bookings across all facilities is a must.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for 12 months
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This was a direct award via G cloud, a desktop analysis. The council have a requirement for high resolution mapping which integrates into the software.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GSS (NI) Limited (Plotbox)
The ECOS Centre Kernohans Lane
Ballymena County
BT43 7QA
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
NI606324
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £224,795
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Sandwell Metropolitan Borough Council
Oldbury
Country
United Kingdom