Scope
Reference
itt_117033
Description
Powys County Council is seeking to engage suitably experienced and competent Contractors to enter into a Contract for Inspection, Testing, Maintenance and Remedials of Commercial Boilers within Corporate Buildings across the County of Powys for a three (3) year period with an option to extend for up to a further 24 months.
Works to include Inspection, Testing, Servicing and Remedials of Oil Boilers, Gas Boilers, LPG Boilers and Laboratory Gas Taps.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
Option to extend for upto a further 24 months, at the Council's discretion, after initial three year contract period
Main procurement category
Services
CPV classifications
- 50531100 - Repair and maintenance services of boilers
Contract locations
- UKL24 - Powys
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
Lots are based on geographical area i.e. North Powys and South Powys. Bidders may apply for one or both lots. Where bidders apply for more than one Lot and are successfully awarded more than one Lot, the successful bidders must have the capacity to undertake all Contracts simultaneously and ensure that all awarded Contracts are managed and run concurrently.
Lot 1. North Powys
Description
North Powys - Inspection, Testing, Maintenance and Remedials of Commercial Boilers, Associated Plant and Equipment
Lot value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. South Powys
Description
South Powys - Inspection, Testing, Maintenance and Remedials of Commercial Boilers, Associated Plant and Equipment
Lot value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. North Powys
Bidders must:
- be registered with the Central Digital Platform ("CDP") prior to the Tender Date.
- be registered with valid Constructionline Silver registration (or demonstrably equivalent accreditation) with work categories relevant to the subject matter of the contract.
- be registered with valid Safety Schemes in Procurement ("SSIP") accredited scheme (or equivalent).
- must demonstrate sufficient financial standing and pass a financial assessment
- the following minimum insurance cover must be in place, or confirmed in writing to be in place by contract commencement date:
(i) Public Liability Insurance: minimum 5,000,000GBP for any one occurrence or series of occurrences arising out of one event;
(ii) Employer's Liability Insurance: minimum 5,000,000GBP for any one occurrence or series of occurrences arising out of one event;
(iii) Professional Indemnity Insurance: minimum 2,000,000GBP for each and every claim.
- confirm acceptance of the terms and conditions as contained within the JCT Measured Term Contract & Schedule of Amendments.
Lot 2. South Powys
Bidders must:
- be registered with the Central Digital Platform ("CDP") prior to the Tender Date.
- be registered with valid Constructionline Silver registration (or demonstrably equivalent accreditation) with work categories relevant to the subject matter of the contract.
- be registered with valid Safety Schemes in Procurement ("SSIP") accredited scheme (or equivalent).
- must demonstrate sufficient financial standing and pass a financial assessment
- the following minimum insurance cover must be in place, or confirmed in writing to be in place by contract commencement date:
(i) Public Liability Insurance: minimum 5,000,000 GBP for any one occurrence or series of occurrences arising out of one event;
(ii) Employer's Liability Insurance: minimum 5,000,000 GBP for any one occurrence or series of occurrences arising out of one event;
(iii) Professional Indemnity Insurance: minimum 2,000,000 GBP for each and every claim.
- confirm their acceptance of the terms and conditions as contained within the JCT Measured Term Contract & Schedule of Amendments.
Technical ability conditions of participation
Lot 1. North Powys
Lot 2. South Powys
Bidders must:
- provide clear evidence of demonstrable experience in delivering contracts that are comparable in nature, scope, value, and duration to the requirements of this procurement.
- All Contractors and Engineers must be on the approved Gas Safe Register. The installer, or any engineer, working on any gas appliance must be competent and hold a current Gas Safe certificate for the type of appliance/gas (NG/LPG) work being undertaken and must maintain registrations throughout the lifetime of the Contract. All engineers must be registered as an Engineer under the Contractor's name they are carrying out the work for.
- All Contractors and Engineers must be OFTEC registered for oil installations or maintenance, as applicable. The installer, or any engineer, working on any oil appliance must be competent and hold a current OFTEC certificate for the type of work being undertaken. All engineers must be registered as an Engineer for the Contractor they are carrying out the work for.
- All electrical works must be signed-off by an engineer who is Electrotechnical Certification Scheme (ECS) registered, or who holds an equivalent qualification (e.g. NICEIC, ELECSA, NAPIT).
- All personnel engaged to work on this contract must be suitably trained, experienced, and competent to undertake the contracted works as detailed within the Specification.
- ensure that all site operatives have undertaken Asbestos Awareness Training
- where applicable, staff must hold, up to date Disclosure and Barring Service ("DBS") in accordance with the Council's DBS Policy
Particular suitability
Lot 1. North Powys
Lot 2. South Powys
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 June 2025, 12:00pm
Tender submission deadline
7 July 2025, 12:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
Instructions for Suppliers - Registration on eTenderwales -
Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at
www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Internet address(es): http://etenderwales.bravosolution.co.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
11 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 January 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | As per Tender Documents. |
Quality | 60.00% |
| Pricing Schedule | Please see Tender Documents. |
Price | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
N/A
Documents
Associated tender documents
http://etenderwales.bravosolution.co.uk
PCC will be conducting this tender through the Value Wales e-Tendering portal.
1. Register your company on the eTenderwales portal
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the "Click here to register" link
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "Open Access ITTs" link to access the relevant ITT
- Click the "Express Interest" button.
- Click on the ITT code, you can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box
3. Responding to the tender
- You can now choose to "Reply" or "Reject"
- Note the deadline for completion, then follow the onscreen instructions
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 069 8634
Contracting authority
Powys County Council
- Public Procurement Organisation Number: PQBT-5413-HMDT
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Contact name: Claire Davies
Telephone: 01597 826000
Email: commercialservices@powys.gov.uk
Website: https://www.powys.gov.uk
Region: UKL24 - Powys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales