EBCT 354 - Tender for the provision of permit stickers for garden waste bins

  • Erewash Borough Council

F02: Contract notice

Notice reference: 2023/S 000-031887

Published 27 October 2023, 4:37pm

Section one: Contracting authority

one.1) Name and addresses

Erewash Borough Council

Town Hall




Ms Eloise Keeble




+44 1159072244


United Kingdom

NUTS code

UKF1 - Derbyshire and Nottinghamshire

Internet address(es)

Main address


Buyer's address


one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at


Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via


one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services

Section two: Object

two.1) Scope of the procurement

two.1.1) Title

EBCT 354 - Tender for the provision of permit stickers for garden waste bins

Reference number


two.1.2) Main CPV code

  • 79800000 - Printing and related services

two.1.3) Type of contract


two.1.4) Short description

The Council is introducing a new household garden waste subscription service. Currently, the garden waste collection service is provided free of charge, but due to budget constraints and the need to generate additional revenue, the decision has been made to implement a chargeable system.

Bids are therefore being sought for the provision of a Garden Waste Permit System which will include the printing and distribution of permits to residents.

Full details can be found in the invitation to tender document.

two.1.5) Estimated total value

Value excluding VAT: £332,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKF1 - Derbyshire and Nottinghamshire

two.2.4) Description of the procurement

Erewash Borough Council wishes to appoint a suitable Contractor to provide a Garden Waste Permit System. This will include the production and distribution of garden waste permits for the area of Erewash. The service will be offered to the majority of the 54,000 properties in the Borough, however the level of uptake is unknown. If a 30% take up is achieved within the first year 16,000 properties may require a permit, some households may request multiple permits at the time of subscribing or additional bins throughout the subscription year. Subscriptions may be requested at any time during the subscription year and as such the number of permits requested will vary. The Council does not guarantee a minimum number of permits to be provided during the Contract.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End date

31 March 2027

This contract is subject to renewal


Description of renewals

There is an option to extend for two further periods of 12 months each.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate


1 December 2023

Local time


four.2.4) Languages in which tenders or requests to participate may be submitted


four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders


1 December 2023

Local time


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: If extension options not taken, October 2026. If 12 months extension, October 2027. If further 12 month extension, October 2028.

six.4) Procedures for review

six.4.1) Review body

Erewash Borough Council





United Kingdom