Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
Contact
Marie Moore
SocialCareCPSS@aberdeencity.gov.uk
Telephone
+44 1467538552
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2024 - Aberdeen City - Adult and Young Carers
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Aberdeen City Council requires support services for both Adult and Young Carers who are resident in Aberdeen City. The overall aim of the services is to support people and enhance the experience of those who identify as a Carer. Ensuring that they have access to relevant information and that they feel respected, listened to, valued and involved. In doing all of this, the carer will feel able to plan, maintain and sustain their caring role and to live a life alongside caring.
The Carers (Scotland) Act 2016, which came into effect on the 1st of April 2018 gives all carers new rights, under one piece of legislation. Fundamental to the delivery of the Carers Services is that the service is provided in line with the legislation laid down within the act as well as working alongside Aberdeen City Council, Aberdeen City Health and Social Care Partnership and relevant partners.
The contracts will commence on 1 April 2025 and will operate for five years until 31 March 2030 plus the option for a two year extension.
The maximum funding for Year 1 of the contract will be:
Adult Carers Service - GBP721000
Young Carers Service - GBP206000
Funding for future years will be subject to any agreed sectoral uplifts.
two.1.5) Estimated total value
Value excluding VAT: £6,489,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Young Carers Service
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
Aberdeen City Council requires a support service for Young Carers who are resident in Aberdeen City. The overall aim of the services is to support people and enhance the experience of those who identify as a Carer. Ensuring that they have access to relevant information and that they feel respected, listened to, valued and involved. In doing all of this, the carer will feel able to plan, maintain and sustain their caring role and to live a life alongside caring.
The Carers (Scotland) Act 2016, which came into effect on the 1st of April 2018 gives all carers new rights, under one piece of legislation. Fundamental to the delivery of the Carers Services is that the service is provided in line with the legislation laid down within the act as well as working alongside Aberdeen City Council, Aberdeen City Health and Social Care Partnership and relevant partners.
The Young Carers Service will provide support children and young people who are carers and their families. The service will support Young Carers aged 5-18 who are:
1. in education/Home Education
2. otherwise vulnerable and in need of targeted intervention; or
3. at risk of meeting the threshold for social work assessment and intervention
The support provided to Children and Young People will be reliant on the Young Carers Statement both as a means of referral and an action plan from which outcomes can be assessed.
Young carers supported by the service will have access to tailored information and advice. They will also be supported through targeted individual or group activities which not only focus on them but also take a ‘whole family’ approach working with other agencies, including Health Visitors, School Nurses, Schools, NESCOL, Universities, Targeted Family Support and Fit Like Family Wellbeing as well as services working directly with the cared-for person.
There is an interdependency between services and providers will be expected to work collaboratively to support for those transitioning from Young Carers to Adult Carers services ensuring they have support from whole system.
The contracts will commence on 1 April 2025 and will operate for five years until 31 March 2030 plus the option for a two year extension.
The maximum funding for Year 1 of the contract will be:
Young Carers Service - GBP206000
Funding for future years will be subject to any agreed sectoral uplifts.
two.2.6) Estimated value
Value excluding VAT: £1,442,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The initial contract term is 5 years with 2x12 month optional extensions (5+1+1). The estimated contract value is based on the maximum 7 years and calculated using the funding for Year 1, i.e., GBP206000
two.2) Description
two.2.1) Title
Adult Carers Service
Lot No
1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
Aberdeen City Council requires a support services for Adult Carers who are resident in Aberdeen City. The overall aim of the services is to support people and enhance the experience of those who identify as a Carer. Ensuring that they have access to relevant information and that they feel respected, listened to, valued and involved. In doing all of this, the carer will feel able to plan, maintain and sustain their caring role and to live a life alongside caring.
The Carers (Scotland) Act 2016, which came into effect on the 1st of April 2018 gives all carers new rights, under one piece of legislation. Fundamental to the delivery of the Carers Services is that the service is provided in line with the legislation laid down within the act as well as working alongside Aberdeen City Council, Aberdeen City Health and Social Care Partnership and relevant partners.
The Adult Carers Service will work innovatively to co design services, within the eligibility criteria, which enable the early identification of carers; ensure accessibility to services and information; signpost opportunities to Carers; provide the necessary support to achieve individual carer outcomes and support carers to be involved in hearing their voice.
The joint outcomes for the Adult and Young Carers services are as follows:
-People in caring roles are supported to identify as carers at the earliest opportunity with equitable access to information and services.
-Using a whole family approach, carers are respected, listened to and involved in their assessment, service planning, and reviews.
-Carers are supported and empowered to develop and maintain their resilience to support and maintain their caring role. Carers are supported in their transition journeys.
-Carers maintain a sense of self and are connected with their peers and communities, supporting a life alongside caring.
-Services work collaboratively and innovatively across the wider system to ensure appropriate opportunities are available for Carers.
-Services are adaptable and responsive to Carer Outcomes and data analysis, ensuring appropriate service levels.
The contracts will commence on 1 April 2025 and will operate for five years until 31 March 2030 plus the option for a two year extension.
The maximum funding for Year 1 of the contract will be:
Adult Carers Service - GBP721000
Funding for future years will be subject to any agreed sectoral uplifts.
two.2.6) Estimated value
Value excluding VAT: £5,047,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The maximum funding for Year 1 of the contract is GBP721000.
The initial term of the contract is 5 years, with 2x 12 month optional extension. The estimated contract value of GBP5047000 is based on the maximum 7 years, i.e., 5+1+1 year period and is based on the Year 1 annual funding.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
PCST Question 4C.1.2 – Relevant Experience
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described. A minimum of two examples will be required.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
Open Procedure
Most Economically Advantageous Tender (MEAT)
Quality : Price 80:20
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-017095
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
1.The Council shall obtain a Creditsafe credit check and will score bidders accordingly:
71 - 100 Very Low Risk – Accept
51 - 70 Low Risk - Accept
30 - 50 Moderate Risk – subject to further discussion internally with the option to reject.
21-29 High Risk – subject to further discussion internally with the option to reject.
1-20 Very High Risk – Reject.
*The following applies if no credit check can be undertaken:
2. Please state current turnover (if contract value is over 50% of reported turnover, further discussion will be had internally with the option to reject).
3. If you are under no obligation to publish accounts on Companies House and/or do not have a comprehensive credit rating then provide audited financial accounts for the previous two years. Both quick and current ratios should be a minimum of 1:1.5 for the two successive years. Bidders whose ratios do not meet the minimum criteria will be rejected. Bidders who can provide audited accounts but chose not to do so shall be rejected.
4. Bidders who have been trading for less than one year and cannot provide audited accounts must submit the cash flow for the current year and a letter from the bank outlining the current cash and credit position for the current year and subsequent year. This will be subject to internal discussion with the option to reject.
5. If bidder still does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their submission is supported by a parent company guarantee.
Insurance
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s Liability Insurance = GBP10m
Public Liability Insurance = GBP5m
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27656 . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Specific Community Benefits for this project are as follows:
- Fair Work First
- Innovation and Case Studies
- Carbon Reduction
Full details are provided in the Tender Overview on PCST
(SC Ref:779669)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Castle Street
Aberdeen
AB10 1WP
Telephone
+44 1224657200
Country
United Kingdom