Section one: Contracting authority
one.1) Name and addresses
Sheffield City Council
Town Hall, Pinstone Street,
Sheffield
S1 2HH
Contact
Paula Martin
Telephone
+44 01142734567
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
(GB) 173 5488 38
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41326&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41326&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
School Kitchen equipment service, maintain and repair contract
Reference number
47711
two.1.2) Main CPV code
- 50883000 - Repair and maintenance services of catering equipment
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is for the servicing, maintenance and repair of school kitchen equipment and air handling systems for Sheffield City Council.
The 90 schools which currently operate within the school catering arrangements are a mixture of Nursery and Primary, Special and Secondary schools.
The service objectives include:
• To ensure that the highest standards of Health & Safety are achieved in all sites, at all times.
• To provide a responsive and effective repair service in all sites as required, and which minimises disruption to the Catering Service.
With the standard of school food well established within a legal contract, together with a professional catering contractor, and a new contract for the service and maintenance of equipment, there is opportunity for shared experiences for kitchen developments which, if funding becomes available, can bring development opportunities for the benefit of the service.
two.1.5) Estimated total value
Value excluding VAT: £1,540,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
School Kitchen equipment service, maintain and repair contract
Lot No
1
two.2.2) Additional CPV code(s)
- 50883000 - Repair and maintenance services of catering equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Sheffield, United KIngdom
two.2.4) Description of the procurement
This contract is for the servicing, maintenance and repair of school kitchen equipment in Sheffield City Council.
The 90 schools which currently operate within the school catering arrangements are a mixture of Nursery and Primary, Special and Secondary schools.
The service objectives include:
• To ensure that the highest standards of Health & Safety are achieved in all sites, at all times.
• To provide a responsive and effective repair service in all sites as required, and which minimises disruption to the Catering Service.
With the standard of school food well established within a legal contract, together with a professional catering contractor, and a new contract for the service and maintenance of equipment, there is opportunity for shared experiences for kitchen developments which, if funding becomes available, can bring development opportunities for the benefit of the service.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 15
Quality criterion - Name: Systems and Procedures / Weighting: 12
Quality criterion - Name: Customer Focus / Weighting: 8
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 55
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
40
This contract is subject to renewal
Yes
Description of renewals
The current contract is due to expire on the 31st March 2022.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
School Kitchen ventilation equipment service, maintain and repair contract
Lot No
2
two.2.2) Additional CPV code(s)
- 71315410 - Inspection of ventilation system
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Sheffield, United Kingdom
two.2.4) Description of the procurement
This contract is for the servicing, maintenance and repair of school kitchen ventilation equipment in Sheffield City Council.
The 90 schools which currently operate within the school catering arrangements are a mixture of Nursery and Primary, Special and Secondary schools.
The service objectives include:
• To ensure that the highest standards of Health & Safety are achieved in all sites, at all times.
• To provide a responsive and effective repair service in all sites as required, and which minimises disruption to the Catering Service.
With the standard of school food well established within a legal contract, together with a professional catering contractor, and a new contract for the service and maintenance of equipment, there is opportunity for shared experiences for kitchen developments which, if funding becomes available, can bring development opportunities for the benefit of the service.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 15
Quality criterion - Name: Systems and Procedures / Weighting: 12
Quality criterion - Name: Customer Focus / Weighting: 8
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 55
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
40
This contract is subject to renewal
Yes
Description of renewals
The current contract is due to expire on the 31st March 2022.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 February 2022
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 February 2022
Local time
4:00pm
Place
Electronically via this Portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 26 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
Country
United Kingdom