Section one: Contracting authority
one.1) Name and addresses
BFI
BFI, 21 Stephen Street
London
W1T 1LN
Contact
Graham Bellas
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
https://in-tendhost.co.uk/bfi/aspx/Home
Buyer's address
https://in-tendhost.co.uk/bfi/aspx/Home
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services
Reference number
2024/369
two.1.2) Main CPV code
- 90900000 - Cleaning and sanitation services
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement is to select a Contractor to deliver daily Cleaning Services across the five BFI sites in 3 London, 1 Berkhamsted, and 1 near Warwick, providing nearly 30,000 cleaning person hours per annum split between mornings, evening, and daytime janitorial services.The contract also provides washroom services and supplies (toilet rolls, sanitary bins, and dust mats) as part of the overall contract cost. There is additional requirement for periodical cleans and pest control services which are charged as an additional cost.We are seeking a company, who is more than just a labour provider and can actively input and advise the BFI on the appropriate cleaning measures for both their high-profile public sites, but also our National Archive storage facilities which contain some of the most valuable and irreplaceable cultural artefacts in the World.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,300,000
two.2) Description
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90919000 - Office, school and office equipment cleaning services
- 90919200 - Office cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Contractor to deliver daily Cleaning Services across the five BFI sites in 3 London, 1 Berkhamsted, and 1 near Warwick, providing nearly 30,000 cleaning person hours per annum split between mornings, evening, and daytime janitorial services.The contract also provides washroom services and supplies (toilet rolls, sanitary bins, and dust mats) as part of the overall contract cost. There is additional requirement for periodical cleans and pest control services which are charged as an additional cost.We are seeking a company, who is more than just a labour provider and can actively input and advise the BFI on the appropriate cleaning measures for both their high-profile public sites, but also our National Archive storage facilities which contain some of the most valuable and irreplaceable cultural artefacts in the World.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
2024/369
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-007222
Section five. Award of contract
Contract No
2024/369
Title
Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 October 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Total Support Services Ltd
Lynwood House, Crofton Road
Orpington
BR6 8QE
Country
United Kingdom
NUTS code
- UKI - London
National registration number
0282166
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,868,061.15
Total value of the contract/lot: £2,868,061.15
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
BFI
21 Stephen Street
London
W1T 1LN
Country
United Kingdom