Section one: Contracting authority/entity
one.1) Name and addresses
Northumbria Police
Forth Banks
Newcastle upon Tyne
NE13PH
Contact
John Bradford
John.Bradford@northumbria.police.uk
Telephone
+44 7736193270
Country
United Kingdom
Region code
UKC22 - Tyneside
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.northumbria.police.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Unit4 Saas Support & Maintenance
Reference number
NP0337
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
For the provision of an ERP system that includes HR, finance and payroll. Unit4 provide the licenses, support and maintenance for this solution.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £952,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This notice covers the migration from our existing ERP and HR/Payroll system to a new all-encompassing solution designed for Police Forces.
Northumbria Police currently use the Unit4 Enterprise Resource Planning system (ERP) system for management of financial, HR and payroll processing. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole Force. Unit4 also provides support and maintenance under this contract.
Whilst Unit4 had intended for all customers to move to their cloud-hosted solution. A special package for police forces was developed that allowed hosting to remain on-premises to be able to guarantee the security required by the UK Police Forces. To do this they have had to change the structure of their packages.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The award is lawful in accordance with regulation 32(2)(b)(ii) because the competition is absent for technical reasons. Northumbria Police has used the Unit4 application since the finance team was moved in-house. The system is an essential part of the force's infrastructure and any down time or system failure would have a detrimental effect on the running of the Force. The Supplier does not use third parties to provide support & maintenance, therefore competition is absent.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Unit4 Business Software Limited
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
01737985
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £952,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of England & Wales
7 Rools Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom