Section one: Contracting authority
one.1) Name and addresses
Sanctuary Housing
Sanctuary House, Chamber Court
Worcester
WR1 3ZQ
Contact
Mr Jeremy McCoig Lees
jeremy.mccoiglees@sanctuary-housing.co.uk
Telephone
+44 1905334624
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
19059R
Internet address(es)
Main address
http://www.sanctuary-group.co.uk
Buyer's address
http://www.sanctuary-group.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sanctuary-tenders.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Emergency and out of hours work for Security and Safety Equipment
Reference number
DN565306
two.1.2) Main CPV code
- 50711000 - Repair and maintenance services of electrical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Emergency and out of hours work for Security and Safety Equipment
two.1.5) Estimated total value
Value excluding VAT: £15,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 8
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
Emergency and out of hours work for Security and Safety Equipment - East Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 2
Lot No
2
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Lot Two - Emergency and out of hours work for Security and Safety Equipment – Rochford Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 3
Lot No
3
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Lot Three - Emergency and out of hours work for Security and Safety Equipment – North London Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 4
Lot No
4
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Lot Four - Emergency and out of hours work for Security and Safety Equipment – South and West London Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 5
Lot No
5
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Lot Five - Emergency and out of hours work for Security and Safety Equipment – South East Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 6
Lot No
6
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Lot Six - Emergency and out of hours work for Security and Safety Equipment – Midlands Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 7
Lot No
7
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Lot Seven - Emergency and out of hours work for Security and Safety Equipment – North Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £685,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 8
Lot No
8
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
Lot Eight - Emergency and out of hours work for Security and Safety Equipment – Northwest Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 9
Lot No
9
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
Lot Nine - Emergency and out of hours work for Security and Safety Equipment – Bristol Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 10
Lot No
10
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
Lot Ten - Emergency and out of hours work for Security and Safety Equipment – Cornwall and South Devon Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £850,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 11
Lot No
11
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Lot Eleven - Emergency and out of hours work for Security and Safety Equipment – M3 and M4 Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 12
Lot No
12
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Lot Twelve - Emergency and out of hours work for Security and Safety Equipment – Glasgow Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 13
Lot No
13
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Lot Thirteen - Emergency and out of hours work for Security and Safety Equipment – Dundee Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No 14
Lot No
14
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Lot Fourteen - Emergency and out of hours work for Security and Safety Equipment – Aberdeen Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2022
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 January 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The Contract(s) will be run for a period of five (5 years, with the option to extend the contract(s) by two, one year periods (solely at the Group’s discretion) subject to satisfactory performance.
Values are estimates only.
six.4) Procedures for review
six.4.1) Review body
Sanctuary Housing
Worcester
Country
United Kingdom