- Scope of the procurement
- Lot 1. Dice, Dominoes, Spinners
- Lot 2. Pinboards, Geoboard, Pegboards
- Lot 3. Number Lines
- Lot 4. Beadstrings
- Lot 5. Number Boards
- Lot 6. Maths Cubes
- Lot 7. Playing cards
- Lot 8. Counters
- Lot 9. Place Value, Arrows, Counters
- Lot 10. Geometric Shapes
- Lot 11. Base Ten
- Lot 12. Time
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924834834
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001105 The Supply of Number and Place Value Maths Equipment
Reference number
001105
two.1.2) Main CPV code
- 39162000 - Educational equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
1YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Number, Time, Shape and Place Value Maths Equipment used primarily in the education market but designed to meet the needs of all public sector organisations including YPO’s internal requirements. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.
two.1.5) Estimated total value
Value excluding VAT: £1,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Dice, Dominoes, Spinners
Lot No
1
two.2.2) Additional CPV code(s)
- 37524000 - Games
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Spinners, Dice and Dominoes
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pinboards, Geoboard, Pegboards
Lot No
2
two.2.2) Additional CPV code(s)
- 37524100 - Educational games
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Pinboards, Geoboards and Peg Boards
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Number Lines
Lot No
3
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Number Lines
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beadstrings
Lot No
4
two.2.2) Additional CPV code(s)
- 37524100 - Educational games
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Beadstrings
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Number Boards
Lot No
5
two.2.2) Additional CPV code(s)
- 37524100 - Educational games
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Number Boards
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maths Cubes
Lot No
6
two.2.2) Additional CPV code(s)
- 37524100 - Educational games
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Maths Cubes
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Playing cards
Lot No
7
two.2.2) Additional CPV code(s)
- 37524100 - Educational games
- 37531000 - Playing cards
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Playing cards
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Counters
Lot No
8
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Counters
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility of renewal 1.5 years into the contract. there are 2 possible 1 year extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Place Value, Arrows, Counters
Lot No
9
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Place Value, Arrows, Counters
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 February 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Geometric Shapes
Lot No
10
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Geometric Shapes
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Base Ten
Lot No
11
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Base Ten
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Time
Lot No
12
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Time
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 January 2024
End date
18 January 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 19th January 2024 to 18th January 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 19th January 2024 to 18th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 November 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Lodon
Country
United Kingdom