- Scope of the procurement
- Lot 1. Management Information System with support from an accredited support team for Primary Schools
- Lot 2. Management Information System with support from an accredited support team for Secondary Schools.
- Lot 3. Management Information System with support from the Supplier for Primary Schools.
- Lot 4. Management Information System with support from the Supplier for Secondary Schools.
- Lot 5. Financial Accounting System with support from an accredited support team for Primary Schools
- Lot 6. Financial Accounting System with support from an accredited support team for Secondary Schools.
- Lot 7. Financial Accounting System with support from the Supplier for Primary Schools
- Lot 8. Financial Accounting System with support from the Supplier for Secondary Schools
- Lot 9. Management Information System & a Financial Accounting System with support from accredited support team for Primary Schools
- Lot 10. Management Information System & a Financial Accounting System with support from accredited support team for Secondary Schools
- Lot 11. Management Information System & a Financial Accounting System with support from the Supplier for Primary Schools
- Lot 12. Management Information System & a Financial Accounting System with support from the Supplier for Secondary Schools.
Section one: Contracting authority
one.1) Name and addresses
North Yorkshire County Council
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
Contact
Kate Chapman
Kate.Chapman@northyorks.gov.uk
Telephone
+44 1609533450
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
8867655
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104117
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MIS/FAS in Educational Establishments Framework
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority has awarded a multi supplier framework agreement in relation to the provision of a Management Information System (MIS) and a Financial Accounting System (FAS) for use in public sector educational establishments throughout England and Wales .This includes, although is not limited to: nurseries, primary schools, secondary schools, academies and multi-academy trusts.
This framework will be available to all Local Authorities and all public sector funded education establishments throughout England and Wales. A full list of English Local Authorities can be found at: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/491463/List_of_councils_in_England.pdf
A list of all Welsh Local Authorities can be found at https://law.gov.wales/local-government-bodies Finally a list of all public sector education establishments can be found at www.get-information-schools.service.gov.uk
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,600,000
two.2) Description
two.2.1) Title
Management Information System with support from an accredited support team for Primary Schools
Lot No
1
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot One requires the supply of MIS for use in primary schools, support should be provided by an accredited support team.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 9
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality / Weighting: 11.5
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Management Information System with support from an accredited support team for Secondary Schools.
Lot No
2
two.2.2) Additional CPV code(s)
- 72310000 - Data-processing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot Two requires the supply of MIS for use in secondary schools, support should be provided by an accredited support team.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 9
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality / Weighting: 11.5
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Management Information System with support from the Supplier for Primary Schools.
Lot No
3
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot Three requires the supply of MIS for use in primary schools, support should be provided directly by the Supplier.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 2
Quality criterion - Name: Achieving Educational Improvement / Weighting: 9
Quality criterion - Name: Functionality / Weighting: 11.5
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Management Information System with support from the Supplier for Secondary Schools.
Lot No
4
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot Four requires the supply of MIS for use in secondary schools, support should be provided directly by the Supplier.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 9
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality / Weighting: 11.5
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Financial Accounting System with support from an accredited support team for Primary Schools
Lot No
5
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 5 - requires the supply of FAS for use in primary schools, support should be provided by a accredited support team.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 8.5
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality - Operational / Weighting: 6
Quality criterion - Name: Functionality - Banking / Weighting: 6
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Financial Accounting System with support from an accredited support team for Secondary Schools.
Lot No
6
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 6 - requires the supply of FAS for use in secondary schools, support should be provided by a accredited support team.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 8.5
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality - Operational / Weighting: 6
Quality criterion - Name: Functionality - Banking / Weighting: 6
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Financial Accounting System with support from the Supplier for Primary Schools
Lot No
7
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 7 - requires the supply of FAS for use in primary schools, support should be provided directly by the Supplier.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 8.5
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality - Operational / Weighting: 6
Quality criterion - Name: Functionality - Banking / Weighting: 6
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Financial Accounting System with support from the Supplier for Secondary Schools
Lot No
8
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 8 requires the supply of FAS for use in secondary schools, support should be provided directly by the Supplier.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 8.5
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality - Operational / Weighting: 6
Quality criterion - Name: Functionality - Banking / Weighting: 6
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 4
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Management Information System & a Financial Accounting System with support from accredited support team for Primary Schools
Lot No
9
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 9 requires the supply of both MIS and FAS for use in primary schools, with support provided by an accredited support team.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 8.5
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality - MIS / Weighting: 4
Quality criterion - Name: Functionality - FAS / Weighting: 4
Quality criterion - Name: Functionality - Banking / Weighting: 4
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Management Information System & a Financial Accounting System with support from accredited support team for Secondary Schools
Lot No
10
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 10 requires the supply of both MIS and FAS for use in secondary schools, with support provided by an accredited support team.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 8.5
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality - MIS / Weighting: 4
Quality criterion - Name: Functionality - FAS / Weighting: 4
Quality criterion - Name: Functionality - Banking / Weighting: 4
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Management Information System & a Financial Accounting System with support from the Supplier for Primary Schools
Lot No
11
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 11 requires the supply of both MIS and FAS for use in primary schools, with support provided directly by the supplier.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 8.5
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality - MIS / Weighting: 4
Quality criterion - Name: Functionality - FAS / Weighting: 4
Quality criterion - Name: Functionality - Banking / Weighting: 4
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Management Information System & a Financial Accounting System with support from the Supplier for Secondary Schools.
Lot No
12
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 12 requires the supply of both MIS and FAS for use in secondary schools, with support provided directly by the Supplier.
two.2.5) Award criteria
Quality criterion - Name: Capacity & Growth / Weighting: 4
Quality criterion - Name: New Technology & Innovation / Weighting: 8.5
Quality criterion - Name: Achieving Educational Improvement / Weighting: 2
Quality criterion - Name: Functionality - MIS / Weighting: 4
Quality criterion - Name: Functionality - FAS / Weighting: 4
Quality criterion - Name: Functionality - Banking / Weighting: 4
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Implementation & Training / Weighting: 7
Quality criterion - Name: Security & Disaster Recovery / Weighting: 5
Quality criterion - Name: Upgrades / Weighting: 2.5
Quality criterion - Name: Contract Management / Weighting: 2.5
Quality criterion - Name: Support Services / Weighting: 4
Quality criterion - Name: System Integration Requirements / Weighting: 2.5
Quality criterion - Name: Company Ethos / Weighting: 1
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-003963
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Title
MIS/FAS in Educational Establishments Framework
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 May 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arbor Education Partners Group Ltd.
White City Place, Westworks 195 Wood Lane, First Floor Business Suite, Suite 16
London
W12 7FQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
09678031
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,600,000
Section five. Award of contract
Title
MIS/FAS in Educational Establishments Framework
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 May 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bromcom Computers Plc
Rutland House, 44 Masons Hill
Bromley
BR2 9JG
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
474 6023 47
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,600,000
Section five. Award of contract
Title
MIS/FAS in Educational Establishments Framework
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 May 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Histon House Ltd
3rd Floor, 80 Old Steet
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
07319617
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,600,000
Section five. Award of contract
Title
MIS/FAS in Educational Establishments Framework
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 May 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RM Education Ltd
142B Park Drive
Abingdon
OX14 4SE
Telephone
+44 8450700300
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
GB 630 823 656
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,600,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Strand, City of Westminster
London
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
North Yorkshire County Council, Legal Services
County Hall
Northallerton
DL7 8AD
legal.services@northyorks.gov.uk
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
North Yorkshire County Council, Legal Services
County Hall
Northallerton
DL7 8AD
legal.services@northyorks.gov.uk
Country
United Kingdom