Section one: Contracting authority
one.1) Name and addresses
Aberystwyth University
12 Science Park
Aberystwyth, Ceredigion
SY23 3AH
Contact
Patrick Daniel
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Other type
University
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Reactive Maintenance Materials to Aberystwyth University
two.1.2) Main CPV code
- 44111000 - Building materials
two.1.3) Type of contract
Supplies
two.1.4) Short description
Aberystwyth University (AU) wishes to run an open tender for the supply of Reactive Maintenance Materials. The Agreement will be for a period from 1st January 2024 for two years with an option to extend for a further two years, the University currently has an annual spend of approximately 90k on Reactive Maintenance Materials leading to a potential estimated contract value of 360k.
two.1.5) Estimated total value
Value excluding VAT: £360
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
two.2) Description
two.2.1) Title
General Building Materials
Lot No
1
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Aberystwyth
two.2.4) Description of the procurement
LOT 1 - General Building Materials
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Cost criterion - Name: Cost / Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
two twelve month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Timber and Sheet Materials
Lot No
2
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Aberystwyth
two.2.4) Description of the procurement
LOT 2 - Timber and Sheet Materials
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Cost criterion - Name: Cost / Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two twelve month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Doors
Lot No
3
two.2.2) Additional CPV code(s)
- 44221200 - Doors
- 44221220 - Fire doors
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Aberystwyth
two.2.4) Description of the procurement
LOT 3 - Doors
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Cost criterion - Name: Cost / Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two twelve month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Decorative Products
Lot No
4
two.2.2) Additional CPV code(s)
- 44111400 - Paints and wallcoverings
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Aberystwyth
two.2.4) Description of the procurement
Lot 4 - Decorative Products
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Cost criterion - Name: Cost / Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two Twelve month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The goods supplied shall be respectively the best of their kind and comply to any European Standard or Specification or if none exists to a relevant British technical specification or British Standard implementing international standards, or British Standard Code of Practice or Public Authority Standard and shall be subject to the approval of AU. If materials or articles supplied are considered of inferior quality and/or not complying with the Specification or sample, then they shall be removed by the Supplier at his own expense within two working days from the service of a notice from AU to do so and replaced with the correct goods within two working days at the Supplier’s own expense.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 November 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 November 2023
Local time
3:00pm
Place
Aberystwyth University, through E-tender opening committee.
Information about authorised persons and opening procedure
Patrick Daniel and Lee Pereira
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Following expiry of this contract
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135887
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
an agreed rebate on annual spend.
(WA Ref:135887)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom