Scope
Reference
TFW0910.00
Description
This is for the supply of a new Retail Ticketing Solution to TfW with the provision of associated services and goods.
Total value (estimated)
- £7,000,000 excluding VAT
- £8,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2031
- 6 years
Description of possible extension:
Option to extend for up to three (3) periods of twelve(12) months each.
Options
The right to additional purchases while the contract is valid.
- EMV PAYG Capability
- Carry Bags for Storage (If not fixed assets or lockable mobile assets)
- Magnetic stripe card read / write machine for ticket sales and exchanges
- Basic Price Display Units (PDUs)
- Removal / Recycle / Disposal Per Set (incumbent hardware)
- Carry Bags and Belts for mobile devices
- Carry Bags for Storage (If not fixed assets or lockable mobile assets)
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 30123100 - Ticket-validation machines
- 30144200 - Ticket-issuing machines
- 34980000 - Transport tickets
- 50316000 - Maintenance and repair of ticket-issuing machinery
- 50317000 - Maintenance and repair of ticket-validation machinery
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Please refer to tender documentation
Technical ability conditions of participation
Please refer to tender documentation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 July 2025, 5:00pm
Tender submission deadline
16 July 2025, 12:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk
ITT code - itt_117811
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
19 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 July 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Experience Questions 5% Wellbeing of Future Generations Act related Questions 10% Quality Questions 20% Functional Requirements 20% Non-functional Requirements 10% |
Quality | 65.00% |
| Price | Price | 35.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Utilities
Contracting authority
Transport for Wales Rail Limited (Utility Buyer)
- Public Procurement Organisation Number: PVJP-5451-JYWQ
3 Llys Cadwyn
Pontypridd
CF37 4TH
United Kingdom
Email: procurement.help@tfwrail.wales
Website: http://www.tfwrail.wales
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales