Section one: Contracting authority
one.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning and Window Cleaning
Reference number
CU.1457.JP
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is split into three lots as follows:
Out of hours cleaning and day-time janitorial services
Lot 1: South Campus (Academic, Research, Admin, Sport)
Lot 2: North Campus (Academic, Research, Admin, Sport)
Window Cleaning
Lot 3: Whole Estate (Academic, Research, Admin, Sport, Residences)
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £20,349,805
two.2) Description
two.2.1) Title
Lot 1 Out of hours cleaning and daytime janitorial services (South Campus)
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is as follows:
Out of hours cleaning and day-time janitorial services
Lot 1: South Campus (Academic, Research, Admin, Sport).
Full details are contained in the Invitation to tender (ITT) documents.
Further details are contained in the Invitation to tender (ITT) documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Out of hours cleaning and daytime janitorial services (North Campus)
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is as follows:
Out of hours cleaning and day-time janitorial services
Lot 2: North Campus (Academic, Research, Admin, Sport).
Full details are contained in the Invitation to tender (ITT) documents.
Full details are contained in the Invitation to tender (ITT) documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Window Cleaning (Whole Estate)
Lot No
3
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is split as follows:
Window Cleaning
Lot 3: Whole Estate (Academic, Research, Admin, Sport, Residences)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-001319
Section five. Award of contract
Lot No
1
Title
Lot 1 Out of hours cleaning and daytime janitorial services (South Campus)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 June 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SOLO SERVICE GROUP LIMITED
1 Axis Court, Riverside Business Park
Mallard Way Swansea Vale
SA70AJ
Telephone
+44 1792793021
Fax
+44 1792763293
Country
United Kingdom
NUTS code
- UKL18 - Swansea
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £11,784,835
Section five. Award of contract
Lot No
2
Title
Lot 2 Out of hours cleaning and daytime janitorial services (North Campus)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 July 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bidvest Noonan UK Limited
Beaufort House, 15 St. Botolph Street
London
EC3A7BB
Telephone
+44 7464325278
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,564,970
Section five. Award of contract
Lot No
3
Title
Lot 3 Window Cleaning (Whole Estate)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
OCS GROUP UK LIMITED
New Century House, The Havens
Ipswich
IP39SJ
Telephone
+44 7771814446
Country
United Kingdom
NUTS code
- UKH14 - Suffolk
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £524,035
Section six. Complementary information
six.3) Additional information
Access to the Procurement documents will close at 12 Noon on 15th February 2024 in order for Site Visits
to take place W/C 19th February 2024. Further details regarding site visits are contained in Schedule 2 Specification.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT.
(WA Ref:143689)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom