Section one: Contracting authority
one.1) Name and addresses
Pembrokeshire County Council
County Hall, Freemans Way
Haverfordwest
SA61 1TP
Contact
Nigel Morgan
nigel.morgan@pembrokeshire.gov.uk
Telephone
+44 1437775905
Country
United Kingdom
NUTS code
UKL14 - South West Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
one.1) Name and addresses
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
Telephone
+44 1970633050
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491
one.1) Name and addresses
Cyngor Gwynedd Council
Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Caernarfon
LL55 1SH
Telephone
+44 1286679787
Country
United Kingdom
NUTS code
UKL12 - Gwynedd
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
one.1) Name and addresses
Pembrokeshire County Council
County Hall, Freemans Way
Haverfordwest
SA61 1TP
nigel.morgan@pembrokeshire.gov.uk
Telephone
+44 1437775905
Country
United Kingdom
NUTS code
UKL14 - South West Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
one.2) Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law
Ceredigion County Council; Gwynedd Council; Pembrokeshire County Council
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Application of Surface Dressing Binder
Reference number
PROC/2122/105
two.1.2) Main CPV code
- 44113800 - Road-surfacing materials
two.1.3) Type of contract
Supplies
two.1.4) Short description
Pembrokeshire are the Lead Authority in conducting this tender exercise on behalf of themselves, Ceredigion County Council and Gwynedd Council. This Framework will cover the supply and application of surface dressing binder as a part of the annual surface dressing programme for both Pembrokeshire and Ceredigion. Gwynedd will require the supply of binder only.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Supply and Application of Surface Dressing Binder to Pembrokeshire County Council and Ceredigion County Council
Lot No
1
two.2.2) Additional CPV code(s)
- 45233220 - Surface work for roads
- 44113800 - Road-surfacing materials
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Pembrokeshire County Council and Ceredigion County Council
two.2.4) Description of the procurement
Contractor to work in conjunction with Pembrokeshire County Council and Ceredigion County Council's Direct Labour Organisation in line with the designated programme of works for the annual surface dressing of Highways.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 45
Quality criterion - Name: Availability of Product / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Subject to renewal in four years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply Only of Product to Gwynedd Council
Lot No
2
two.2.2) Additional CPV code(s)
- 44113800 - Road-surfacing materials
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
Main site or place of performance
Gwynedd Council
two.2.4) Description of the procurement
Contractor to supply product only to Gwynedd Council in line with their designated programme of works for the annual surface dressing of Highways.
two.2.5) Award criteria
Quality criterion - Name: Availability of Product / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Subject to renewal in four years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in tender documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in Tender Documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 January 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 January 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Four Years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116626
(WA Ref:116626)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom