Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Alder House, Alder Court
St Asaph
LL17 0JL
Telephone
+44 1978291161
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BCU-OJEU-57360 - Maintenance Contract For Air Conditioning and Refrigeration Plant for BCUHB at the Maelor, Deeside, Mold, Chrik, Deeside and Penley Hospital Including other Community Property's
Reference number
BCU-OJEU-57360
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
For the Maintenance and repair of Air conditioning and refrigeration units at BCUHB - East Area
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 50730000 - Repair and maintenance services of cooler groups
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
two.2.4) Description of the procurement
This specification and associated details provide the requirement for the air-conditioning and refrigeration maintenance contract for Betsi Cadwaladr University Health Board East.
The sites are spread across Wrexham and Flintshire and a summary and description of the plant and its locations, is contained within the specification, included as part of the tender pack.
During the tender period, Operational Estates engineers will be available to offer their services to the refrigeration contractor to provide advice and guidance on the plant and operating system to enable a full understanding of the requirements of the contract.
An F-gas register is provided by Operational Estates and needs to be updated by the Refrigerant Contractor.
The air conditioning and refrigeration maintenance contract works will comprise the following:
-One service visit per year on each unit with an F-gas CO2e of less than 50 tonnes, two visits on units with a CO2e of greater than 50 tonnes.
-Work as detailed in Section 2.0: Mechanical services tender summary.
-Update the F-gas register after each visit.
-Our current register is showing 475 & 57 (indoor &outdoor) air-conditioning units and 216 & 77 refrigerators and freezers, but this is subject to amendment.
-Service reports per appliance must be provided electronically within 5 working days of a visit, along with the updated register.
-Inform the department of any actions it may need to take to maintain compliance with any applicable laws and regulations
-Visits must be pre-arranged with the Estates Department at Wrexham Maelor Hospital.
-Manufacturer’s recommendations/ instructions must be followed where they differ from this specification.
-Service visits, where two are required, must be at least 5 months apart.
The air-conditioned areas are generally accessible during normal working hours, with prior arrangement.
It is a requirement of this contract that any remedial or repair works are authorised by the Operational Estates engineer, before being carried out.
Further detail of the requirement is outline within the tender documents, which are available via eTenderwales.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
an option to extend for two (2) twelve (12) month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 November 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144963
(WA Ref:144963)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom