Scope
Reference
CPG-12148-2025
Description
The objective of this tender is to empanel competent suppliers and have Framework agreements for providing Car Hire Services to FCDO and 1HMG partners in India. Staff members of British High Commission, British Deputy High Commissions, visiting officials from the UK and non-Staff will be the potential service recipients of these Framework Agreements.
The contractors are expected to provide 24x7 support and should have the capacity to meet additional requirements (on request, as detailed in the SOSR) throughout the contract performance period. The Framework Agreements will be multiple suppliers without having the need of run individual RFQs. The contract shall be valid initially for a period of 3 years starting from 1st July 2025, with a provision for an extension of 2 more years, subject to satisfactory performance by selected supplier and continued business requirement at FCDO.
Commercial tool
Establishes a framework
Total value (estimated)
- £350,000 excluding VAT
- £350,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
We will take revised quotes from the selected suppliers after 2 years for the the services to assess the market trend and to achieve VFM.
Main procurement category
Services
CPV classifications
- 60171000 - Hire of passenger cars with driver
Contract locations
- IN - India
Framework
Maximum number of suppliers
7
Maximum percentage fee charged to suppliers
0%
Framework operation description
This is fixed rate contract. Any travel arrangement requiring individual car or a fleet of cars costing up to £3,000 will be on direct award basis with any of the framework supplier. All travel arrangements that will cost more than £3,000 will be awarded on the basis on mini competition among all the selected suppliers listed in the framework.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Other FCDO Department (1HMG)
Contracting authority location restrictions
- IN - India
Participation
Legal and financial capacity conditions of participation
Ability to operate in India and adhere to Insurances proposed in tender.
Technical ability conditions of participation
Ability to operate in India
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
24 June 2025, 5:00pm
Tender submission deadline
9 July 2025, 5:00pm
Submission address and any special instructions
https://fcdo.bravosolution.co.uk/web/login.html
Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender.
Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12148. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page.
Registration take approximately 5 minutes and is free or charge.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 July 2027
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Evaluation 60% | Technical Evaluation 60% & Commercial 40% |
Quality | 60% |
| Commercial 40% | Technical Evaluation 60% & Commercial 40% |
Cost | 40% |
Other information
Payment terms
PAYMENT TERMS
Payment will made monthly against valid invoices. Authority ensures payment to contractor within 30 days of receipt of invoice and other relevant document (if required). All payments will be electronically transferred to bank account against the services delivered or via Global Procurement card (GPC) Card.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Contact name: Sachin Khedekar
Telephone: +917042700834
Email: sachin.khedekar@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government