Scope
Description
The University is seeking to appoint a suitably qualified provider for international travel bookings. Predominantly via an online booking platform with offline support. Full international coverage of flights, accommodation, rail, car hire and ferries. We would look for the most economical travel options, but also those that are sustainable. We require 24x7 emergency helpline support for our travellers with active monitoring of all destinations for client support when required. If required - the access code is DE8Z7PHHWM.
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Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 September 2025 to 25 September 2027
- Possible extension to 25 September 2029
- 4 years, 1 day
Description of possible extension:
This will be a 2-year contract, with an additional 1+1 years extensions on provision of excellent service.
Main procurement category
Services
CPV classifications
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 63500000 - Travel agency, tour operator and tourist assistance services
- 63510000 - Travel agency and similar services
- 63512000 - Sale of travel tickets and package tours services
- 63515000 - Travel services
- 63516000 - Travel management services
Contract locations
- UKE21 - York
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
27 June 2025, 1:00am
Tender submission deadline
7 July 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Pricing and added value | Price | 40% |
| Online Platform Capability | Quality | 30% |
| Offline Support Capability | Quality | 10% |
| Sustainability | Quality | 10% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
York St John University
- Public Procurement Organisation Number: PGRG-9322-VXQG
Lord Mayors Walk
York
YO31 7EX
United Kingdom
Region: UKE21 - York
Organisation type: Public authority - sub-central government