Section one: Contracting authority/entity
one.1) Name and addresses
Dacorum Borough Council
The Forum, Marlowes
Hemel Hempstead
HP11DN
Contact
Sean Lally-Randall
sean.lally-randall@dacorum.gov.uk
Country
United Kingdom
Region code
UKH23 - Hertfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Extension of Contract - Fire Alarm Installation and Maintenance Services (2025-2026)
two.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Dacorum Borough Council intends to extend its existing contract with TP Fire Limited for Fire Alarm Installation and Maintenance Services. The original contract commenced on 1 July 2015 for five years, with performance-based extensions up to ten years. The current term ends on 30 June 2025.
This notice confirms the Council's intention to extend the contract by 12 months, from 1 July 2025 to 30 June 2026, to ensure continuity of service while a full competitive re-procurement is undertaken for a long-term successor arrangement.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £200,000
two.2) Description
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
- 35111200 - Firefighting materials
- 45312100 - Fire-alarm system installation work
- 45343000 - Fire-prevention installation works
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
Main site or place of performance
Borough of Dacorum
two.2.4) Description of the procurement
The scope of the contract includes the installation and ongoing maintenance of fire alarm systems across the Council's housing and corporate estate. The extension ensures continued statutory compliance, resident safety, and service continuity. This bridging period supports procurement planning, market testing, and mobilisation of a new contract scheduled to commence on 1 July 2026.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- New works/services, constituting a repetition of existing works/services
Explanation:
Dacorum Borough Council intends to extend its existing contract for Fire Alarm Installation and Maintenance Services with TP Fire Limited by 12 months, from 1 July 2025 to 30 June 2026.
The Council considers this modification is lawful under Regulation 72(8) of the Public Contracts Regulations 2015, as it does not constitute a substantial change to the original contract:
Reg. 72(8)(a): The extension does not render the contract materially different in character; it is a time-only extension.
Reg. 72(8)(b): The modification does not introduce conditions that would have changed the outcome of the original procurement.
Reg. 72(8)(c): The economic balance of the contract remains unchanged.
Reg. 72(8)(d): The extension does not extend the scope considerably in the context of the 10-year contract lifecycle.
Reg. 72(8)(e): There is no change of contractor.
The extension allows Dacorum to conduct a structured and compliant re-procurement while ensuring uninterrupted statutory fire safety compliance.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
11 June 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
TP Fire Limited
East Harling
Country
United Kingdom
NUTS code
- UKH17 - Breckland and South Norfolk
Companies House
02476883
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £200,000
Total value of the contract/lot/concession: £200,000
Section six. Complementary information
six.3) Additional information
This VEAT notice sets out Dacorum's intention to extend the contract with TP Fire Limited by 12 months to ensure uninterrupted delivery of fire safety compliance services. The Council considers the modification does not substantially alter the original contract in accordance with Regulation 72(8) of the Public Contracts Regulations 2015.
- The scope, value, and nature of services remain unchanged.
- No new contractors are introduced.
- The extension is necessary to allow time for a compliant reprocurement process including market testing, strategy development, and mobilisation.
- The extension mitigates risk of service disruption and maintains resident safety.
Approval was granted by the Portfolio Holder for Housing and Property Services following internal consultation with Legal, Procurement, and the Commercial Board.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom