Award

Extension of Contract - Fire Alarm Installation and Maintenance Services (2025-2026)

  • Dacorum Borough Council

F15: Voluntary ex ante transparency notice

Notice identifier: 2025/S 000-031484

Procurement identifier (OCID): ocds-h6vhtk-054694

Published 11 June 2025, 11:51am



Section one: Contracting authority/entity

one.1) Name and addresses

Dacorum Borough Council

The Forum, Marlowes

Hemel Hempstead

HP11DN

Contact

Sean Lally-Randall

Email

sean.lally-randall@dacorum.gov.uk

Country

United Kingdom

Region code

UKH23 - Hertfordshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.dacorum.gov.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Extension of Contract - Fire Alarm Installation and Maintenance Services (2025-2026)

two.1.2) Main CPV code

  • 50413200 - Repair and maintenance services of firefighting equipment

two.1.3) Type of contract

Services

two.1.4) Short description

Dacorum Borough Council intends to extend its existing contract with TP Fire Limited for Fire Alarm Installation and Maintenance Services. The original contract commenced on 1 July 2015 for five years, with performance-based extensions up to ten years. The current term ends on 30 June 2025.

This notice confirms the Council's intention to extend the contract by 12 months, from 1 July 2025 to 30 June 2026, to ensure continuity of service while a full competitive re-procurement is undertaken for a long-term successor arrangement.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £200,000

two.2) Description

two.2.2) Additional CPV code(s)

  • 31625200 - Fire-alarm systems
  • 35111200 - Firefighting materials
  • 45312100 - Fire-alarm system installation work
  • 45343000 - Fire-prevention installation works
  • 50413200 - Repair and maintenance services of firefighting equipment

two.2.3) Place of performance

NUTS codes
  • UKH2 - Bedfordshire and Hertfordshire
Main site or place of performance

Borough of Dacorum

two.2.4) Description of the procurement

The scope of the contract includes the installation and ongoing maintenance of fire alarm systems across the Council's housing and corporate estate. The extension ensures continued statutory compliance, resident safety, and service continuity. This bridging period supports procurement planning, market testing, and mobilisation of a new contract scheduled to commence on 1 July 2026.

two.2.11) Information about options

Options: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Negotiated without a prior call for competition

  • New works/services, constituting a repetition of existing works/services

Explanation:

Dacorum Borough Council intends to extend its existing contract for Fire Alarm Installation and Maintenance Services with TP Fire Limited by 12 months, from 1 July 2025 to 30 June 2026.

The Council considers this modification is lawful under Regulation 72(8) of the Public Contracts Regulations 2015, as it does not constitute a substantial change to the original contract:

Reg. 72(8)(a): The extension does not render the contract materially different in character; it is a time-only extension.

Reg. 72(8)(b): The modification does not introduce conditions that would have changed the outcome of the original procurement.

Reg. 72(8)(c): The economic balance of the contract remains unchanged.

Reg. 72(8)(d): The extension does not extend the scope considerably in the context of the 10-year contract lifecycle.

Reg. 72(8)(e): There is no change of contractor.

The extension allows Dacorum to conduct a structured and compliant re-procurement while ensuring uninterrupted statutory fire safety compliance.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section five. Award of contract/concession

A contract/lot is awarded: Yes

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract

11 June 2025

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

TP Fire Limited

East Harling

Country

United Kingdom

NUTS code
  • UKH17 - Breckland and South Norfolk
Companies House

02476883

The contractor/concessionaire is an SME

Yes

five.2.4) Information on value of contract/lot/concession (excluding VAT)

Initial estimated total value of the contract/lot/concession: £200,000

Total value of the contract/lot/concession: £200,000


Section six. Complementary information

six.3) Additional information

This VEAT notice sets out Dacorum's intention to extend the contract with TP Fire Limited by 12 months to ensure uninterrupted delivery of fire safety compliance services. The Council considers the modification does not substantially alter the original contract in accordance with Regulation 72(8) of the Public Contracts Regulations 2015.

- The scope, value, and nature of services remain unchanged.

- No new contractors are introduced.

- The extension is necessary to allow time for a compliant reprocurement process including market testing, strategy development, and mobilisation.

- The extension mitigates risk of service disruption and maintains resident safety.

Approval was granted by the Portfolio Holder for Housing and Property Services following internal consultation with Legal, Procurement, and the Commercial Board.

six.4) Procedures for review

six.4.1) Review body

High Court of England and Wales

London

Country

United Kingdom