Section one: Contracting authority
one.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
Contact
CHRISTOPHER BROWN
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CTO85 - GROUNDS MAINTENANCE CONTRACT 2024
two.1.2) Main CPV code
- 77300000 - Horticultural services
two.1.3) Type of contract
Services
two.1.4) Short description
This requirement includes, but may not be limited to: • Grass Cutting • Litter lifting • Grass Edging • Informal Grass Cutting • Wildflower Cutting • Weed and Moss Control • Shrub/Herbaceous Bed Maintenance • Seasonal Bed Maintenance • Hedge Maintenance • Young Tree Maintenance • Hard Surface Weed and Moss Control • Culverts • Inspections for holes, ruts and tracks • and any other works deemed included by Client. Refer to the Procurement Documentation for full details. The Lot Contracts associated with this Competition will deliver measurable social value outcomes in accordance with Procurement Policy Note 01/21 – Scoring Social Value. The successful Economic Operator(s) will be required to support the Contracting Authority's social value objectives arising from this Procurement. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value.
two.1.5) Estimated total value
Value excluding VAT: £28,566,580.66
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
6
Maximum number of lots that may be awarded to one tenderer: 6
two.2) Description
two.2.1) Title
Belfast 1 (North, West, Shankill) and Lisburn Dairyfarm
Lot No
1
two.2.2) Additional CPV code(s)
- 77312000 - Weed-clearance services
- 77312100 - Weed-killing services
- 77314000 - Grounds maintenance services
- 77314100 - Grassing services
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement includes, but may not be limited to: • Grass Cutting • Litter lifting • Grass Edging • Informal Grass Cutting • Wildflower Cutting • Weed and Moss Control • Shrub/Herbaceous Bed Maintenance • Seasonal Bed Maintenance • Hedge Maintenance • Young Tree Maintenance • Hard Surface Weed and Moss Control • Culverts • Inspections for holes, ruts and tracks • and any other works deemed included by Client. Refer to the Procurement Documentation for full details. The Lot Contracts associated with this Competition will deliver measurable social value outcomes in accordance with Procurement Policy Note 01/21 – Scoring Social Value. The successful Economic Operator(s) will be required to support the Contracting Authority's social value objectives arising from this Procurement. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value.
two.2.5) Award criteria
Quality criterion - Name: Method Statement Questionnaires /Quality Questionnaires / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £5,588,710.01
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
A new procurement competition may be run prior to the end of this Contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Refer to Tender Documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Plus 40 percent contingency to be added to the value of the winning bid of this Lot in the Contract Award Notice to allow for materiality during the term of the Lot Contract.
two.2) Description
two.2.1) Title
Belfast 2 (South, East) and Lisburn Antrim Street
Lot No
2
two.2.2) Additional CPV code(s)
- 77312000 - Weed-clearance services
- 77312100 - Weed-killing services
- 77314000 - Grounds maintenance services
- 77314100 - Grassing services
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement includes, but may not be limited to: • Grass Cutting • Litter lifting • Grass Edging • Informal Grass Cutting • Wildflower Cutting • Weed and Moss Control • Shrub/Herbaceous Bed Maintenance • Seasonal Bed Maintenance • Hedge Maintenance • Young Tree Maintenance • Hard Surface Weed and Moss Control • Culverts • Inspections for holes, ruts and tracks • and any other works deemed included by Client. Refer to the Procurement Documentation for full details. The Lot Contracts associated with this Competition will deliver measurable social value outcomes in accordance with Procurement Policy Note 01/21 – Scoring Social Value. The successful Economic Operator(s) will be required to support the Contracting Authority's social value objectives arising from this Procurement. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value.
two.2.5) Award criteria
Quality criterion - Name: Method Statement Questionnaires /Quality Questionnaires / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £9,333,028.62
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
A new procurement competition may be run prior to the end of this Contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Refer to Tender Documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Plus 40 percent contingency to be added to the value of the winning bid of this Lot in the Contract Award Notice to allow for materiality during the term of the Lot Contract.
two.2) Description
two.2.1) Title
North 1 (East Area)
Lot No
3
two.2.2) Additional CPV code(s)
- 77312000 - Weed-clearance services
- 77312100 - Weed-killing services
- 77314000 - Grounds maintenance services
- 77314100 - Grassing services
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement includes, but may not be limited to: • Grass Cutting • Litter lifting • Grass Edging • Informal Grass Cutting • Wildflower Cutting • Weed and Moss Control • Shrub/Herbaceous Bed Maintenance • Seasonal Bed Maintenance • Hedge Maintenance • Young Tree Maintenance • Hard Surface Weed and Moss Control • Culverts • Inspections for holes, ruts and tracks • and any other works deemed included by Client. Refer to the Procurement Documentation for full details. The Lot Contracts associated with this Competition will deliver measurable social value outcomes in accordance with Procurement Policy Note 01/21 – Scoring Social Value. The successful Economic Operator(s) will be required to support the Contracting Authority's social value objectives arising from this Procurement. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value.
two.2.5) Award criteria
Quality criterion - Name: Method Statement Questionnaires /Quality Questionnaires / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £2,777,655.31
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
A new procurement competition may be run prior to the end of this Contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Refer to Tender Documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Plus 40 percent contingency to be added to the value of the winning bid of this Lot in the Contract Award Notice to allow for materiality during the term of the Lot Contract.
two.2) Description
two.2.1) Title
South 1 (North Down and Ards and South Down)
Lot No
4
two.2.2) Additional CPV code(s)
- 77312000 - Weed-clearance services
- 77312100 - Weed-killing services
- 77314000 - Grounds maintenance services
- 77314100 - Grassing services
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement includes, but may not be limited to: • Grass Cutting • Litter lifting • Grass Edging • Informal Grass Cutting • Wildflower Cutting • Weed and Moss Control • Shrub/Herbaceous Bed Maintenance • Seasonal Bed Maintenance • Hedge Maintenance • Young Tree Maintenance • Hard Surface Weed and Moss Control • Culverts • Inspections for holes, ruts and tracks • and any other works deemed included by Client. Refer to the Procurement Documentation for full details. The Lot Contracts associated with this Competition will deliver measurable social value outcomes in accordance with Procurement Policy Note 01/21 – Scoring Social Value. The successful Economic Operator(s) will be required to support the Contracting Authority's social value objectives arising from this Procurement. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value.
two.2.5) Award criteria
Quality criterion - Name: Method Statement Questionnaires /Quality Questionnaires / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £3,426,865.47
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
A new procurement competition may be run prior to the end of this Contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Refer to Tender Documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Plus 40 percent contingency to be added to the value of the winning bid of this Lot in the Contract Award Notice to allow for materiality during the term of the Lot Contract.
two.2) Description
two.2.1) Title
South 2 (South Area)
Lot No
5
two.2.2) Additional CPV code(s)
- 77312000 - Weed-clearance services
- 77312100 - Weed-killing services
- 77314000 - Grounds maintenance services
- 77314100 - Grassing services
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement includes, but may not be limited to: • Grass Cutting • Litter lifting • Grass Edging • Informal Grass Cutting • Wildflower Cutting • Weed and Moss Control • Shrub/Herbaceous Bed Maintenance • Seasonal Bed Maintenance • Hedge Maintenance • Young Tree Maintenance • Hard Surface Weed and Moss Control • Culverts • Inspections for holes, ruts and tracks • and any other works deemed included by Client. Refer to the Procurement Documentation for full details. The Lot Contracts associated with this Competition will deliver measurable social value outcomes in accordance with Procurement Policy Note 01/21 – Scoring Social Value. The successful Economic Operator(s) will be required to support the Contracting Authority's social value objectives arising from this Procurement. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value.
two.2.5) Award criteria
Quality criterion - Name: Method Statement Questionnaires /Quality Questionnaires / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £3,703,782.89
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
A new procurement competition may be run prior to the end of this Contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Refer to Tender Documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Plus 40 percent contingency to be added to the value of the winning bid of this Lot in the Contract Award Notice to allow for materiality during the term of the Lot Contract.
two.2) Description
two.2.1) Title
South 3 (South West Area and Mid Ulster)
Lot No
6
two.2.2) Additional CPV code(s)
- 77312000 - Weed-clearance services
- 77312100 - Weed-killing services
- 77314000 - Grounds maintenance services
- 77314100 - Grassing services
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This requirement includes, but may not be limited to: • Grass Cutting • Litter lifting • Grass Edging • Informal Grass Cutting • Wildflower Cutting • Weed and Moss Control • Shrub/Herbaceous Bed Maintenance • Seasonal Bed Maintenance • Hedge Maintenance • Young Tree Maintenance • Hard Surface Weed and Moss Control • Culverts • Inspections for holes, ruts and tracks • and any other works deemed included by Client. Refer to the Procurement Documentation for full details. The Lot Contracts associated with this Competition will deliver measurable social value outcomes in accordance with Procurement Policy Note 01/21 – Scoring Social Value. The successful Economic Operator(s) will be required to support the Contracting Authority's social value objectives arising from this Procurement. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value.
two.2.5) Award criteria
Quality criterion - Name: Method Statement Questionnaires /Quality Questionnaires / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £3,736,538.36
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
A new procurement competition may be run prior to the end of this Contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Refer to Tender Documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Plus 40 percent contingency to be added to the value of the winning bid of this Lot in the Contract Award Notice to allow for materiality during the term of the Lot Contract.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to Document Pack for further information
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-004009
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 November 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 24 May 2024
four.2.7) Conditions for opening of tenders
Date
24 November 2023
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
If you are interested in tendering and you have not already done so, you must register with: https://etendersni.gov.uk/epps/home.do. eTendersNI is not a Housing Executive managed system. Should you experience any difficulties or have any questions regarding the system, please contact the eTendersNI help desk.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Chichester Street
Belfast
Country
United Kingdom